Brighton Pride Terms & Conditions

FABULOSO

‘Fabuloso’ is the official Brighton & Hove Pride community fundraiser.
Festival tickets are valid for ‘Fabuloso’ on Saturday 2nd & Sunday 3rd August 2025 on Preston Park.
(Preston Park, Brighton and Hove, BN1 6SD)
A maximum of 4 tickets per booker is permitted to prevent bulk buying and selling-on (touting).
Fabuloso Tickets are only available through the Pride Ticket Shop. A ticket purchased from secondary ticket sites or from ticket touts will not be valid and Pride accepts no liability for refunds.
All e-tickets booked through Pride Ticket Shop will carry the name of the person the ticket is intended for, guests are entered individually during the booking process. Each named person must be present with valid photo ID to exchange the e-tickets at the entrance gate.
Anyone who’s purchased from Viagogo or other secondary sites other than the Pride ticket shop should contact us at support@brighton-pride.org
Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and does not accept liability for any ticket refunds.
Strictly no multiple bookings or group bookings by party planners/organisers or agents are permitted.
The resale of Pride tickets is not permitted without explicit consent from Brighton Pride CIC.

Refund Policy 

All sales are final. Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to a Force Majeure Event as defined below. If the Entire Festival is cancelled due to a Force Majeure Event you will be offered tickets at any rescheduled event (subject to availability) up to the value of the ticket excluding the administration fee, booking fee and charitable donation.
If you are unable to attend the rescheduled Festival, a refund up to the value of the ticket excluding the administration fee, booking fee and charitable donation fee can be applied for.
If customers are on a payment plan and payments are declined,  Pride CIC have no obligation in refunding previous intalments and tickets may be voided.

Force Majeure Event means any circumstance outside a party’s reasonable control including without limitation
(a) acts of God, flood, drought, earthquake or other natural disasters;
(b) death or serious illness of any senior member of the Royal Family, being the Head of State or consort, the Prince of Wales or consort, or the children or grandchildren of any of them);
(c) epidemic or pandemic;
(d) terrorist attack, civil war, civil commotion or riots, war, the threat of or preparation for war, armed conflict, the imposition of sanctions, embargo, or breaking off of diplomatic relations;
(e) nuclear, chemical or biological contamination or sonic boom;
(f) any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition[, or failing to grant a necessary licence or consent];
(g) the collapse of buildings, fire, explosion or accident;
(h) any labour or trade dispute, strikes, industrial action or lockouts;
(i) non-performance by suppliers or subcontractors; and
(j) interruption or failure of utility service.

Payment Plans

1. Tickets can be bought using a Payment Plan that allows customers to pay for tickets over up to four payments (each an “Instalment”).
2. Subject to paragraph 9 below, any paid instalments are non-refundable, and no claim can be made to recover this money in any way whatsoever.
3. The first Instalment (including service charge) will be charged to your credit or debit card immediately upon your purchase of the ticket during the Eligibility Period. The final Instalment/ each subsequent Instalment will be automatically charged to your credit or debit card on or around the due dates, without further recourse to you. In the event that a card payment (instalment) is unsuccessful, you’ll receive a notification by email to inform you that the payment was unsuccessful and we will make two additional attempts to charge the card at one-week intervals. After these attempts, if payment remains unsuccessful, the payment plan will be cancelled, reverting to manual payment within 24 hours of the third failed attempt. Failure to make a manual payment via ‘Your Account‘ within 48 hours of the plan cancellation may result in the cancellation of the booking, there is no obligation to refund previous instalments.
4. If required, you can update your payment method by logging into Your Account.
5. The transaction will be completed only once your payment of all Instalments and fees has been processed and the total due paid in full.
6. If you do not pay any of the Instalments in full by the dates outlined in your payment plan and we are not provided with an alternative credit or debit card within 5 days of the relevant due date where the original method of payment provided is declined (as per paragraph 3 above), you will lose (i) the paid instalments (including service charge) and (ii) the ticket(s) to which you were entitled under the Payment Plan.
7. The Payment Plan requires that, at the time the first Instalment is made, you make a full commitment to purchase a ticket and pay the full ticket price plus service charge.
8. It is recommended that you ensure that adequate funds are in place to process the payment of all instalments on the dates set out in your account and on your booking confirmation email.
9. If you do not pay any of the instalments in full in accordance with paragraph 7, you will lose: (i) any previous instalments paid (ii) the ticket(s).

Covid-19

The event will be run in line with any current government guidance for operating events safely during Covid-19
Brighton Pride CIC reserve the right to change and amend the terms and conditions of entry at any time in line with the current government guidance for operating events safely during Covid-19

Booking Fees & Charity Contributions 

A £2.00 charity contribution fee per ticket is added to the face value of each ticket to clearly show the minimum Pride ring-fenced allocation towards charity and community fundraising + a booking fee per ticket.

Volunteering

Free passes to ‘Fabuloso’ Saturday or Sunday are available to volunteers who offer a minimum of 4 hours to help support Pride.

VIP Tickets

If you are interested in VIP tickets for 2024 please see VIP tickets.
Whilst under 18’s can accompany full paying VIP and Gold Circle adults, they will still require their own paid ticket and there are no special catering provisions for children in the VIP area

PRESTON PARK (FABULOSO) OPENING TIMES & LAST ENTRY:

Saturday 2nd Aug 12:00 – 10:30pm
Sunday 3rd Aug 13:00 – 10:00pm
Last entry both days 7:00pm

PEAK ENTRY TIMES:

Peak entry times are between 4pm and 6pm with expected queues of 45-60 minutes at this time.
All patrons will be searched and patrons with bags will be required to go to the bag search lines. You may wish to avoid bringing bags as this should speed up entry, only bags under A4 size will be allowed.

E-Tickets

Upon booking, you’ll receive a booking confirmation email which details your purchase, and a welcome email.
Ticket holders will receive an electronic ticket (e-ticket). This will be emailed to the lead booker 7 days before the festival. The ticket will also be available to download in ‘Your Account’ by logging into https://book.pride-tickets.org/bookings.
You can print it or bring it on your smartphone. If you decide to download to your mobile device please do this in advance rather than at the gate or the box office where the Wi-Fi connection may be slow.
No tickets or wristbands will be sent in the post and all tickets will be issued as an e-ticket.
Fabuloso tickets are not valid for the Pride Village Party, weekend ticket holders may purchase a discounted PVP ‘Bolt-On’ weekend ticket at the same time as the weekend festival ticket and collect the wristband at Preston Park.

Designated Gates 

Saturday 2nd August, FABULOSO at Preston Park: Please go to your designated gates (indicated on your e-ticket) and your e-ticket will be scanned.
Sunday 3rd August, FABULOSO at Preston Park: Entry will be via the main gate or gate marked on your e-ticket with a valid wristband.
Please note, all tickets will be scanned at Pride 2025 and anyone found producing duplicate tickets will be refused entry. Duplicate or copied tickets will make your ticket invalid and it is the sole responsibility of the customers to ensure e-tickets are kept safe and are not copied. We are unable to offer any refunds should copied e-tickets be used which will invalidate your e-tickets.

Accessibility at Pride 

For access information, please see our Accessibility Page 

Important Festival Rules 

Alcohol Policies

We will be operating and enforcing a strict Challenge 25 policy at all our bars. If you can’t provide valid identification when requested, you will not be served alcohol and you will be asked to leave the site and come back with your ID. So if you are lucky enough to look 25 or younger, please, make sure that you bring an acceptable form of identification. Please note we only accept a driving licence or passport as a valid ID.

Bag Policies

• Small Bags up to (20cm wide x 30cm high x 20cm deep) are allowed into the event sites.
• You may be refused entry if you bring a large bag.
• We do not have storage for bags on site.
• Brighton Pride operate a bag search policy at all gates. You may also be searched using a pat-down method or a security wand.

Code of Conduct

• We expect everyone attending Brighton & Hove Pride to behave in a manner consistent with the celebration of Brighton & Hove Pride and the positive value of diversity and identity in the LGBT+ communities.
• Any offensive behaviour including homophobia, transphobia, racism or sexism will not be tolerated.
• All staff, security personnel, medical teams, Police, Fire and Ambulance should be treated with respect. Any incident of sexual harassment towards anyone working on the event may be reported to the Police and dealt with accordingly.
• Please comply with requests/ directions from staff regarding event operations.

Complaints

If you have a complaint during the event please report it to a member of staff in the first instance. If your complaint requires further investigation, please, write to feedback@brighton-pride.org to be investigated and responded to appropriately.

Data Protection

We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details. Customers email addresses will be subscribed to the Brighton & Hove Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.

Drones

Drones/UAV’s (Unmanned Ariel Vehicles) are remote-controlled aeroplanes, helicopters or other flying models often fitted with a camera. General use of drones and remote-controlled flying models is not permitted on any event site (Preston Park, Old Steine, St James Street, Marine Parade and adjoining streets)

Permitted and Prohibited Items

Permitted

• Prescribed medication. If you need to take medication we strongly advise you to contact our Accessibility team to be issued with a pass that will indicate you are carrying medication.
• Small amounts of food for personal consumption only.
• Re-usable non-glass drinks bottles (there will be signposted water points in the park)
• Pushchairs
• Only fold up/ telescopic umbrellas allowed (no golfing umbrellas!)
• Cameras with three-inch lenses or shorter

Prohibited items

• No illegal or psychoactive substances
• No dangerous or hazardous items
• No glass
• No Liquids (except water or sunscreen)
• No alcohol
• No food for sale. No hampers.
• No suitcases & large rucksacks or bags (over A4 size)
• No disposable BBQ’s (including green heat base camp cookers, solid fuel stoves etc.)
• No Fireworks, flares or pyrotechnics
• No inflatables or Chinese lanterns
• No large umbrellas (folding umbrellas ok)
• No flag poles (over 50cm)
• No flyers for distribution
• No posters, signs or banners that could be deemed offensive
• No goods for unauthorised trading (or with unauthorised Pride logos)
• No lasers or laser pens
• No unofficial tabards or reflective jackets
• No chairs, stools, seat sticks
• No super soakers or water pistols
• No air horns, megaphones, klaxon’s similar
• No spray cans, aerosols or gas canisters
• No bicycles, skateboards or scooters
• No drones
• No animals (with the exception of assistance dogs)
• No unauthorised professional commercial photography

Additional info

R.O.A.R – Right of Admission Reserved
You must consent to search on entry to the event
Children U18 must be accompanied by an adult over 21. A maximum of 2 children per adult
Challenge 25 is in operation at all bars
Confiscated items will NOT be returned

FESTIVAL SITE: FABULOSO – PRESTON PARK ONLY

No alcohol is permitted in the Family and Wellbeing Tent.
Saturday: Children 12 years and under are free but will still require a ticket and must enter with their parent/carer. They must be accompanied by a responsible adult at all times this person must be over 21.
13-17 years can purchase a full-price ticket and a responsible adult must accompany them at all times and this person must be over 21.
Sunday: Children 12 years and under are free but will still require a ticket and must enter the site with their parent/carer. They must be accompanied by a responsible adult at all times this person must be over 21.
A maximum of two children’s tickets per adult over the age of 21 are allowed
Whilst under 18’s can accompany full paying VIP and Gold Circle adults, they will still require their own paid ticket and there are no special catering provisions for children in the VIP area.
A responsible adult must accompany all under 18’s at all times and this person must be over 21.
All dance tents are over 18’s only.
No re-admission except at the discretion of event organisers for special circumstances only. A re-entry card must be obtained via our Accessibility Team or Box Office. You will be searched on re-entry.
Bicycles, skateboards and scooters are not allowed into the park. Disability vehicles are allowed but we recommend that you contact our Accessibility Team.
All confiscations will be non-returnable.

Photography Policy

There is no unauthorised filming, photography or recording permitted at the event. Please do not bring professional equipment to the event as it will be refused entry. A person may be denied entry to, or removed from the event sites if they are found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if they take any photograph, make a film, sound recording or broadcast of anything for commercial gain.

Brighton & Hove Pride official photographers and film crews are in attendance on the event sites and attendees give permission for photographic material to be used for Brighton & Hove Pride promotional purposes. There will also be representatives of the LGBT+ and mainstream media outlets in attendance documenting the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear to them if you are approached.

Security

Brighton & Hove Pride has an extensive security plan for all event sites. This is signed off by the Brighton & Hove Multi-Agency Group.
Any items that are confiscated by a member of security will be non-returnable

Ticketing Policy

All people 2 years or older must have a ticket for admittance to the Park Festivals and Pride Village Party.
By purchasing a ticket:
• You confirm that the ticket holder is over 18 or will be accompanied by an adult over 21
• You agree to comply with and enforce all applicable laws and regulations in connection with the event.
• You will behave in a manner consistent with the celebration of Brighton and Hove Pride and the positive value of diversity and identity in the LGBT+ communities.

Tickets

You are purchasing a ticket for Fabuloso rather than an individual artist. Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not issue refunds except in circumstances outlined above.
Brighton Pride CIC will not be held responsible for tickets/confirmation emails that fail to arrive at the ticket holders email address due to email servers blocking our email address or customers entering the wrong email address at the time of purchase, please, check your junk or spam folders for your tickets and if you have not received your tickets or confirmation email within 48hrs, please, contact support on support@brighton-pride.org. If you do not contact support within 48 hours to inform us that your tickets/confirmation email have not arrived, we may not be able to re-issue your e-ticket, in this instance, no refund will be offered.
Fabuloso tickets are not to be used as competition prizes without prior permission from Brighton Pride CIC.
Please note, our security measures are under constant review and may need to change at short notice. Please check back for up-to-date information.
Management reserve the right to refuse admission.
By attending the event, you give your express consent to your actual or simulated likeness being included within any film, photograph, audio and/or audio-visual recording to be exploited in any and all media for any purpose at any time throughout the world, the copyright to which shall be owned by the Promoter or its contractors without payment or compensation.
Brighton Pride CIC will not be held responsible for any off-site delays experienced by the customers travelling to the event.

Thank you for your understanding and co-operation

THIS INFORMATION WILL BE UPDATED/AMENDED AS PLANNING PROCEEDS.

Event Dates & Times 
PVP Saturday 2nd August 2025, 5pm – 11pm 
PVP Sunday 3rd August 2025, 3pm – 9pm 
E-tickets must be exchanged for PVP wristbands at the Pride Box Office in the city centre. 
Box Office opening/closing times can be found here: https://www.brighton-pride.org/pride-box-office-welcome-centre/

Pride Village Party (PVP) wristbands are available online via our online ticket shop.

• Wristbands should only be purchased by those over 18’s and a photo ID such as a driver’s license or passport will be required when e-tickets are exchanged.
• If you have ordered e-tickets and have not already downloaded them from the ticket shop on the website you may download these from the links at the bottom of this email. Please print them out, keep them safe, and bring them on the day. If you decide to download to your mobile device, please, do this in advance rather than at the box office where the Wi-Fi connection may be slow.
• Any sexual misconduct on any person will be treated as sexual assault and dealt with accordingly by the Police.
• Village Party wristbands do not allow entry into venue club nights. Please, check directly with the venue in regards to any additional costs for their individual club nightshttps://www.pride-tickets.org/t-cs/
• All sales are final. Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to a Force Majeure Event as defined below. If the Entire Festival is cancelled due to a Force Majeure Event you will be offered tickets at any rescheduled event (subject to availability) up to the value of the ticket excluding the administration fee, booking fee and charitable donation.

Force Majeure Event means any circumstance outside a party’s reasonable control including without limitation

• (a) acts of God, flood, drought, earthquake, or other natural disasters;
• (b) death or serious illness of any senior member of the Royal Family, being the Head of State or consort, the Prince of Wales or consort, or the children or grandchildren of any of them);
• (c) epidemic or pandemic;
• (d) terrorist attack, civil war, civil commotion or riots, war, the threat of or preparation for war, armed conflict, the imposition of sanctions, embargo, or breaking off of diplomatic relations;
• (e) nuclear, chemical or biological contamination or sonic boom;
• (f) any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition[, or failing to grant a necessary licence or consent];
• (g) the collapse of buildings, fire, explosion, or accident;
• (h) any labour or trade dispute, strikes, industrial action, or lockouts;
• (i) non-performance by suppliers or subcontractors; and
• (j) interruption or failure of utility service.

Please note, all tickets will be scanned at Pride 2024 and anyone found producing duplicate tickets will be refused entry. Duplicate or copied tickets will make your ticket invalid and it is the sole responsibility of the customers to ensure e-tickets are kept safe and are not copied. We are unable to offer any refunds should copied e-ticket be used and invalidate your e-tickets.
Brighton Pride CIC will not be held responsible for tickets that fail to arrive at the ticket holders email address due to email servers blocking our email address or customers entering the wrong email address at the time of purchase, please, check your junk and spam folder for your tickets and contact support on support@brighton-pride.org if you have not received your tickets within 48hrs of purchase.
Unwanted resident tickets are to be returned to Brighton Pride, residents are not permitted to sell any resident tickets.
Please, check with your accommodation provider if your accommodation is in the PVP footprint as you will need a PVP pass to enter the restricted area whilst the event is live. Brighton Pride CIC will not be providing free passes to hotels, guest houses, AirBnB’s, Bed and Breakfast’s guests that are staying in the area over Pride weekend.

COVID-19

 The event will be run in line with the current government guidance for operating events safely during Covid-19
Any additional costs for the individual that may be associated with being compliant for entry including, but not exclusively: wearing a face covering; having a Covid-19 test; the use of the NHS Test and Trace app and other possible measures which might be implemented by the government for the delivery of safe events; must be borne by the customer and are not included in the ticket price.
Brighton Pride CIC reserve the right to change and amend the terms and conditions of entry at any time in line with the current government guidance for operating events safely during Covid-19

ALCOHOL POLICIES

All venues and Brighton & Hove Pride will be operating and enforcing a strict Challenge 25 policy at all bars. If you can’t provide valid identification when requested, you will not be served alcohol and you will be asked to leave the site and come back with your ID. So if you are lucky enough to look 25 or younger, please, make sure that you bring an acceptable form of identification. Please note we only accept a driving licence or passport as a valid ID.
Alcoholic and non-alcoholic drinks cannot be taken into bars when it has been purchased from another venue/business. Please, check with individual venues regarding their own alcohol policy. 

BAG POLICIES

• Bags up to A4 paper size (20cm wide x 30cm high x 20cm deep) are allowed into the event sites.
• You will be refused entry if you bring a large bag.
• We do not have storage for bags on site.
• Brighton and Hove Pride will operate a bag search policy. You may also be searched using a pat-down method or a security wand.

CODE OF CONDUCT

We expect everyone attending Brighton & Hove Pride to behave in a manner consistent with the celebration of

• Brighton & Hove Pride and the positive value of diversity and identity in the LGBT+ communities.
• Any offensive behaviour including homophobia, transphobia, racism, or sexism will not be tolerated.
• All staff, security personnel, medical teams, Police, Fire, and Ambulance should be treated with respect. Any incident of sexual harassment towards anyone working on the event may be reported to the Police and dealt with accordingly.
• Please comply with requests/ directions from staff regarding event operations.

COMPLAINTS

If you have a complaint during the event please report it to a member of staff in the first instance. If your complaint requires further investigation, please, write to feedback@brighton-pride.org to be investigated and responded to appropriately.

DATA PROTECTION

• We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.
• Customers’ email addresses will be subscribed to the Brighton & Hove Pride newsletter for updates and information purposes. Customers may unsubscribe at any time. 

DRONES

• Drones/UAV’s (Unmanned Ariel Vehicles) are remote-controlled aeroplanes, helicopters or other flying models often fitted with a camera.
• General use of drones and remote-controlled flying models is not permitted on any event site (Preston Park, Old Steine, St James Street, Marine Parade and adjoining streets)

PERMITTED AND PROHIBITED ITEMS

Permitted

• Prescribed medication. If you need to take medication we strongly advise you to contact our Accessibility team to be issued with a pass that will indicate you are carrying medication.
• Small amounts of food for personal consumption only.
• Re-usable non-glass drinks bottles (there will be signposted water points in the park)
• Pushchairs
• Only fold up/ telescopic umbrellas allowed (no golfing umbrellas!)
• Cameras with three-inch lenses or shorter

Prohibited items

• Controlled substances
• Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.
• No dangerous or hazardous items. Anyone found with weapons will be detained and reported to the Police.
• No glass is permitted onto any of the Brighton & Hove Pride event sites.
• No liquids over 100ml. (except sealed bottles of water up to 500ml)
• No Aerosols over 100ml.
• Gels up to 100ml are allowed – these may be tested by security upon entry.
• No alcohol of any kind is to be brought onto the sites.
• No Dogs (except Assistance Dogs) are permitted on the Park Festival or Pleasure Gardens site. Dogs on leads are allowed into the Village Party.
• No Disposable BBQs, Green Heat Base Camp Cooker, Solid Fuel Stoves, Firelighters/Firelighter Stoves, Methylated/“Trangia” Spirit Stoves
• No large rucksacks or suitcases. We define a large rucksack as over A4 size.
• No flares or pyrotechnics
• No Chinese Lanterns
• No flyers for distribution
• No inflatables
• No large umbrellas / large flag poles
• No Air horns/Megaphones/claxon’s
• No goods for unauthorised trading/with unauthorised Pride Festival logos
• No Portable laser equipment and pens
• No unofficial tabards and reflective jackets
• No hampers. No food for sale.
• No Fold up chairs/stools/seat sticks
• No super soakers/water pistols
• No spray cans (paint) or gas canisters
• No bicycles/skateboards and scooters
• No drones
• No unauthorised professional commercial photography
• No posters, signs or banners that could be deemed offensive

Additional info

R.O.A.R – Right of Admission Reserved
You must consent to search on entry to the event
The Pride Village Party (PVP) is an event aimed at adults aged 18 and over. We do not offer any child tickets.
Children U18 must be accompanied by an adult over 21. A maximum of 2 children per adult
We do not advise bringing pets into the Pride Village Party
Challenge 25 is in operation at all bars
Confiscated items will NOT be returned

Please note there may be times that entry to PVP will be restricted on the guidance of the Police or the PVP Safety officer. During this time your wristband may not guarantee entry. There will not be refunds for unused wristbands.

Brighton Pride promotes tolerance and acceptance of all our diverse communities. Harassment, discrimination, or inappropriate behaviour towards other Pride festival-goers or Pride festival staff of any kind will not be tolerated and you will be evicted from the site.

Please drink responsibly, no one wants to look like a mess!
As you enter and leave Pride Areas PLEASE RESPECT the residents as we celebrate Pride on their doorstep. Let’s all help make Brighton and Hove Pride the UK’s proudest Pride celebration.

Please take a moment to remember all the communities around the world who don’t have the Freedom to Live!

AGREEMENT

• These terms and conditions (the “Terms”) and our price list set out the entire agreement between you and Brighton Pride CIC (“we” “us” or “our”) for the supply of our services to you. Only these terms shall apply to our contract with you.
• Please check that the details in these terms and conditions and your Booking Request are complete and accurate before you submit your Booking Request.
• By submitting a Booking Request you are deemed to have accepted these terms.
• We reserve the right to change these Terms at any time and any such changes will take effect immediately when posted on the Pride Website, in the Pride brochure, at the Pride Campsite, or otherwise brought to your attention.
• In addition to these Terms, you must comply with the Campsite Rules that are posted at our campsite and also available to view below under Rules.

COVID -19

The event will be run in line with the current government guidance for operating events safely during Covid-19
Any additional costs for the individual that may be associated with being compliant for entry including, but not exclusively: wearing a face covering; having a Covid-19 test; the use of the NHS Test and Trace app and other possible measures which might be implemented by the government for the delivery of safe events; must be borne by the customer and are not included in the ticket price.
Brighton Pride CIC reserve the right to change and amend the terms and conditions of entry at any time in line with the current government guidance for operating events safely during Covid-19

MAKING A BOOKING

• The Pride Campsite is exclusive to Pride ticket-holders. Anybody staying at the Campsite must have a ticket to at least one official Pride event.
• You can only book online by visiting the Brighton and Hove Pride ticket shop we do not take bookings or payments over the phone
• Bookings are not transferable to another party.
• When making a booking you agree that you or at least one member of your party is twenty-one (21) years or over, you have the authority of all persons in your party to book on their behalf, you accept these Terms & Conditions and you agree to be responsible for any loss or damage caused by any member of your party.
• Children – A child aged 12 or under is eligible to pitch at the Campsite for free Children aged between 13-17 years must be included in your booking and will be charged the full price to stay at the Campsite.
• A maximum of 2 children per adult over the age of 21 are allowed.
• Anyone camping with a child must be over 21 years of age on the date of the event and must take responsibility for the child for the entire duration of the stay.
• Only campers are permitted to park their vehicles at the campsite car park, please, do not purchase a car park pass if you are NOT staying at the campsite.

CAMPERVANS / MOTORHOMES

• All campervans and motorhomes at the Campsite are required to pay a £10 fee per campervan in addition to the regular cost per person per night
• If your campervan/motorhome has an awning, you will be required to pay for an additional ‘campervan pitch’ to accommodate the awning as you would be taking up two campervan spaces.
• We are unable to accept caravans at the Campsite, please, do not book a campervan space if you have a caravan – you will be told to leave the Campsite and no refunds will be issued
• If your campervan has a built-in generator, please, contact us at campsite@brighton-pride.org

CAMPSITE RULES

You, together with all members of your camping party, are required to comply with the following rules:

• We reserve the right of admission.  We only accept responsible campers that are considerate to fellow campers and respectful of the environment.
• Please be aware that you and your bags may be searched upon entry and exit to the Campsite. There will be no receipts issued for any confiscated/surrendered items and confiscated items are non-returnable.
• Only people who have pre-booked are allowed to stay on-site.
• Occasionally there may be spaces available on the weekend and these can be booked at the Campsite Reception; please check the website for availability
• Check-in is from 12:00 Friday 2nd August. Checkout is no later than 10:00 Monday 5th August  
• Tents to be set up in designated camping areas.
• Campervans will be set up in the allocated area for Campervans only.
• Sleeping in cars or vans is not permitted.
• No vehicles are allowed to park next to or near the tents and must be parked in the designated parking area.
• Tents MUST be set up at least 1m apart from other tents
• There are designated 5m emergency access routes through the middle of the campsite. Staff will enforce this and WILL move your tent if you set up in this location
• No disposable barbeques or campfires are allowed in the campsite (under Council regulations)
• No unsupervised youths or young people below the age of 21.
• No Dogs (except Assistance Dogs) are allowed at the campsite
• Disorderly and abusive behaviour will not be tolerated. We reserve the right to ask you to leave should this occur.
• Follow instructions from management and security/stewarding staff
• We cannot accept responsibility for your possessions or any personal injury sustained while staying at the campsite.
• No pitches are reserved, all pitches are allocated on a first-come, first-serve basis. If you make a group booking and want to pitch with your friends you need to arrive at the same time.
• Bicycles, scooters and skateboards are permitted at the Campsite as a sustainable method of transport, however, they are not to be used in the Campsite and must be chained/locked away
• You are liable at all times for any activities undertaken at the campsite.
• Please recycle your litter in the bins provided and help us to keep the campsite clean and clear of rubbish
• Love the campsite, Respect the campsite – leave no trace

PLEASE NOTE – THERE IS NO ELECTRICAL HOOK-UP AT THE CAMPSITE.

PERMITTED AND PROHIBITED ITEMS 

Permitted

• Prescribed medication. If you need to take medication we strongly advise you to contact our Accessibility team to be issued a pass that will indicate you are carrying medication.
• Small amounts of food for personal consumption only.
• Alcohol for personal consumption – over 18’s only
• Pushchairs
• Only fold-up/ telescopic umbrellas are allowed (no golfing umbrellas!)
• Cameras with three-inch lenses or shorter
• Aerosols under 250ml.
• Gels up to 100ml are allowed – these may be tested by security upon entry.
• Small gas canisters – up to 500g only

Prohibited items

• Controlled substances such as nitrous oxide
• Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.
• No alcohol for sale
• No tobacco products for sale
• No dangerous or hazardous items. Anyone found with weapons will be detained and reported to the Police.
• No glass is permitted (including perfume and cosmetic containers) onto any of the Brighton & Hove Pride event sites.
• No aerosols over 250ml.
• No dogs (except assistance dogs) permitted at the Campsite
• No disposable BBQs, green heat base camp cooker, solid fuel stoves, firelighters/firelighter stoves, methylated/“Trangia” spirit stoves
• No flares or pyrotechnics
• No Chinese lanterns
• No flyers for distribution
• No inflatable toys
• No large umbrellas
• No Gazebos / Marquees
• No posters, signs or banners that could be deemed offensive
• No air horns/megaphones
• No goods for unauthorised trading/with unauthorised Pride Festival logos
• No Portable laser equipment and pens
• No unofficial tabards and reflective jackets
• No hampers. No food for sale.
• No sound systems
• No caravans

PRICES

• The prices are based on a daily rate unless otherwise stated. Prices include VAT at the current prevailing rate.
• Whilst we will make every effort to ensure that our prices remain unchanged, they may be amended at any time.
• Prices do not include any additional services, features and facilities unless expressly stated.
• Promotions, deals or discounted offers are subject to availability and cannot be used in conjunction with any other offer or discount and may be withdrawn at any time.

PAYMENT

• Payment for bookings can be made by credit or debit card; unfortunately, we cannot accept payment by cheque.
• All payments at the Campsite reception & Campsite shop can be credit, debit card or cash.
• Your booking is confirmed when you have paid and received an email confirmation.

CAMPSITE PASSES/WRISTBANDS

• All tickets will be issued upon arrival at the Campsite. You will need to bring a copy of your confirmation email and photo ID in order to gain your campsite wristbands and passes.
• We are unable to issue your passes and/or wristbands prior to arrival at the Campsite and no passes/wristbands will be sent in the post for delivery

AMENDMENTS TO YOUR BOOKING

• If you want to amend your booking, you must notify us as soon as possible. Subject to availability and the conditions below, amendments to your booking can be made.
• No amendments to bookings any later than 21 days before the event. Any additions to bookings can be made in person at the campsite reception and are subject to availability.
• All sales are final. Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to a Force Majeure Event as defined below. If the Entire Festival is cancelled due to a Force Majeure Event you will be offered tickets at any rescheduled event (subject to availability) up to the value of the ticket excluding the administration fee, booking fee and charitable donation. 2020 and 2021 Tickets Holders, if you are unable to attend the rescheduled Festival, a refund up to the value of the ticket excluding the administration fee, booking fee and charitable donation fee can be applied until 30th September 2021. After this date, no further refunds will be issued.

Force Majeure Event means any circumstance outside a party’s reasonable control including without limitation

• acts of God, flood, drought, earthquake, or other natural disasters;
• death or serious illness of any senior member of the Royal Family, being the Head of State or consort, the Prince of Wales or consort, or the children or grandchildren of any of them);
• epidemic or pandemic;
• terrorist attack, civil war, civil commotion or riots, war, the threat of or preparation for war, armed conflict, the imposition of sanctions, embargo, or breaking off of diplomatic relations;
• nuclear, chemical or biological contamination or sonic boom;
• any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition[, or failing to grant a necessary licence or consent];
• the collapse of buildings, fire, explosion, or accident;
• any labour or trade dispute, strikes, industrial action, or lockouts;
• non-performance by suppliers or subcontractors; and
• interruption or failure of utility service.

LIABILITY

Please read this section, as it is important that you understand what you are agreeing to:
Nothing in this section limits or attempts to limit our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or attempt to exclude our liability.
If we fail to comply with these Terms & Conditions we are responsible for loss or damage you suffer that is a direct and foreseeable result of our failure or our negligence.  We shall not be responsible for any losses that you suffer that are indirect or not foreseeable, including, but not limited to, loss of income or revenue, loss of business, and loss of anticipated savings.
As our Site is located in a rural environment, we do not accept responsibility for any damage, injury, or inconvenience caused by plants, trees, insects, or wildlife.
We do not accept responsibility for anything that adversely affects your stay that is outside of our control.
The Laws of England and Wales apply to this Agreement and the courts of England and Wales have exclusive jurisdiction to decide any dispute arising out of or in connection with this Agreement.

 

PHOTOGRAPHY POLICY

A person may be denied entry to, or removed from the campsite if they are found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if they take any photograph, make a film, sound recording or broadcast of anything for commercial gain.
Brighton & Hove Pride official photographers and film crews are in attendance at all event sites and attendees give permission for photographic material to be used for Brighton & Hove Pride promotional purposes. There will also be representatives of the LGBTQ+ and mainstream media outlets in attendance to document the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear to them if you are approached

Table of Contents

 

1. Participation Fees
2. Online Application
3. Documents to Submit
4. Community Parade Briefing Sessions
5. Conduct
6. Messaging in the Community Parade
7. Community Parade Photography & Publicity
8. Litter & Recycling
9. Safety Stewards
10. Floats and Vehicles in the Community Parade
11. Walking Groups
12. Standards for Corporate Organisations
13. Sponsorship
14. Consequences
15. Financial & Contractual Requirements
16. Final T&Cs

 

 

• Participation Fees

 

All groups are required to pay a Participation Fee (previously called an entry fee). Brighton Pride is a Pride with purpose. Our sole aim is to fundraise for groups and organisations who work, operate, and provide services within the city. Brighton Pride CIC does not receive any public funding to deliver the Pride Community Parade CIC therefore Community Parade Participation fee’s however big or small must cover the costs to deliver this amazing event. The participation fees pay for Community Parade management, traffic orders road closures, stewards, and security policing etc.

 

Community Parade participation fees cannot be transferred, exchanged, or refunded unless the entire Community Parade is cancelled due to unforeseen circumstances such as extreme weather conditions or an act of terrorism, should this occur all Community Parade entries will be offered a full refund.

IMPORTANT – Please note: Your place in the Community Parade is not guaranteed until you have made the full payment of the Participation Fee.

The payment deadline for all entries will be within 28 days of the invoice date. For invoices raised after the 3^rd of May 2024 the payment deadline date will be the 31^st of May 2024.

 Should full payment not be made by the due date on your invoice, the offer of a place in the Community Parade will be withdrawn and offered to another organisation.

No refund of Participation Fee will be issued for changes made to Community Parade entries after 31^st May 2024.

No refund of Participation Fee will be issued due to withdrawal after 31^st May 2024.

Please remember that there are no refunds for missing payment deadlines and no ability to renegotiate a new deadline payment.

Online Application Information

The application deadline is 30^th April 2024.

Brighton & Hove Pride retains the right to refuse any application without liability. Brighton & Hove Pride retains the right to cancel the Brighton & Hove Pride Festival or any Pride events at any time, in part or in full, without liability. The act of receiving an online application shall not be deemed to impart or imply any obligation for Brighton & Hove Pride to accept any bid or application. Applications will be considered incomplete and will not be placed on hold until full payment has been made.

Entries are non-transferable. The application close date is firm and non-negotiable. 

In order to participate in the 2024 Pride Community Parade, all organisations, affiliates, and individuals must:

• Support the mission, vision, and values of Brighton Pride.
• Return all essential documents to the online portal by the deadlines provided.
• Ensure all Community Parade participants are provided with information conveyed at Community Parade Briefing Presentations.
• Abide by the Rules of Community Parade Entry and all Terms & Conditions.
• Acknowledge that a failure to honour the Community Parade values or comply with Brighton & Hove Pride rules could result in penalties, including a person or group’s exclusion from this or future Brighton Pride Community Parades.

All applicants must meet category eligibility requirements as outlined in the online application. If requested by Brighton & Hove Pride, applicants must provide proof that they qualify for the category applied for. Should there be a dispute, Brighton & Hove Pride reserves the right to decline an application on the grounds of ineligibility or offer the Community Parade Applicant an opportunity to re-apply under the appropriate category along with payment of the appropriate fees.

Community Parade participants and organisations who breach any of the terms and conditions may be banned from participating in future Brighton & Hove Pride Events.

Please note that the Community Parade is a fully outdoor, rain or shine event. Brighton & Hove Pride does not assume any liability for bad or inclement weather or other factors outside of our control. For further information visit our web site at www.brighton-pride.org.

Documents to submit

Upon application, participating organisations will be asked to provide their Equality Statement. Organisations will also be required to read and agree to comply with our Terms and Conditions.

There are a number of ‘Supporting Documents’ required as part of all Community Parade entries. We use electronic forms for you to submit your documentation.

The Documents you will need to submit are:

• A copy of your Risk Assessment written specifically for your entry for this event.
• A copy of your Public Liability Insurance Certificate.
• A copy of your Equality Policy/statement to show your organisation is non-discriminatory and open to all members of the community where applicable.
• A signed acknowledgement form that you have read and understood the Technical Briefing Documents.

The deadline to submit the ‘Supporting Documents’ is Friday 14^th June 2024. Submit here: https://form.jotform.com/241373660277358

If you have a vehicle as part of your entry, you will also need to upload Vehicle Compliance Documents. The Documents you will need to submit are:

• Vehicle/s registration number.
• A copy of the motor vehicle or HGV insurance, that covers the date of the Community Parade.
• A copy of the main drivers driving license for the class appropriate to the vehicle in the Community Parade.
• A copy of the reserve drivers driving license for the class appropriate to the vehicle in the Community Parade.
• A copy of ID for any persons sitting in the vehicle for the duration of the Community Parade.
• A mobile number for main and reserve Driver.

Please note: All vehicle entries must provide two sets of driver details (one main driver and one reserve driver), both drivers must be present and able to drive on the day of the event.

The deadline to submit the ‘Vehicle Compliance Documents’ is Friday 14^th June 2024. Submit here: https://form.jotform.com/241373309507354

IMPORTANT – Please note: Failure to submit appropriate documents/evidence by the deadline provided may result in your organisation application being withdrawn and the organisation will not be permitted to participate in the Brighton Pride LGBTQ+ Community Parade 2024. No refunds will be issued to failure to comply with deadlines.

Please note the conditions of entry which are binding on all your participants. Most are self-explanatory and all are borne out of necessity, please contact the Brighton & Hove Pride office with any queries you may have parade@brighton-pride.org.

Community Parade Briefing Sessions

The lead person for each entry will be required to attend a Community Parade Safety Briefing session and answer a short questionnaire about the briefing (in-person or virtually). The lead person is responsible for ensuring that everyone in their entry has been briefed.

Briefing session dates are detailed in the Community Parade Welcome Pack which will be available to lead people once a place in the Community Parade has been offered.

Conduct

• Whilst we recognise that Pride was born out of protest and encourage political participation, Community Parade entries will be withdrawn or removed should any group or individual denigrate the work of Brighton & Hove Pride or other charities, community groups and businesses, participating in the Community Parade.
• No nudity will be permitted, nor flashing or exposure of areas of the body that are normally covered when out and about in public.
• No smoking, vaping, alcohol, or controlled or illicit substances to be consumed whilst participating in the Community Parade. No alcohol should be carried in or on any float, or by walking participants. No participant should be under the influence of alcohol or any controlled or illicit substance. If alcohol is found on any vehicle or seen to being consumed by members of your group, the entire group/vehicle will be removed from the Community Parade, you will be asked to leave the Community Parade when it is safe to do so.
• No flyers, leaflets, promotional materials, or any other items are to be thrown from a vehicle or walking group into the crowds at any time, including but not limited to: Sweets/Food, Hats/Clothing, Whistles, Flags, Keyrings, Stickers, and Bottled Water. These items will cause extra litter along the Community Parade route as well as causing potential harm to those with allergies and intolerances to certain products or injury to spectators.
• You must follow instructions given by official Pride representatives during the event and keep your Community Parade entry moving as per the guidance from your parade supervisor.
• Brighton Pride reserves the right to remove any entries that break any of the Terms and Conditions, you also risk not been invited to participate in the Pride Community Parade the following year.
• Any extreme behaviour or non-compliance will result in the whole entry being removed from the Community Parade with no future participation and no refund issued.

Messaging in the Community Parade

• The Applicant will not present any messages – verbal, written, in imagery or otherwise – that promotes or condones violence or the incitement of hatred toward any person/s.
• The Applicant will respect the right of all members and supporters of our communities to participate in Pride 2024.
• The Applicant agrees that all messages delivered during the participation in the Pride Community Parade will remain non-violent and in accordance with the guidelines above.
• The Applicant will tailor their messaging to be in accordance with the theme of the Community Parade (detailed in Welcome Pack).
• No commercial messages or advertising will be permitted, and no branding or messaging from third-party companies will be permitted on any floats.
• No commercial or brand promotions on social media or other platforms are permitted unless as part of an official sponsorship or agreed partnerships.
• Your Community Parade entry does NOT make you an official Brighton Pride Partner or Sponsor and you may not promote advertise or imply that you are. If you wish to become a Partner, please contact sponsors@brighton-pride.org.
• You are prohibited from advertising or promoting any other group, company, business, organization or product on your float, costumes, banners, or vehicles without prior approval from Brighton & Hove Pride CIC.
• Consumer-facing promotions around Community Parade entries are not permitted. Rights can be purchased as part of sponsorship packages. Contact sponsors@brighton-pride.org for more details.
• Distribution of gifts, goods, flyers, printed material and or any promotional goods is prohibited along the Community Parade route without prior approval from Brighton & Hove Pride and agreement from Brighton & Hove City Council
• The Brighton & Hove Pride logo may NOT be used on t-shirts, flyers, posters, merchandise, or other promotional materials without the written permission of the Brighton Pride Communications Team. Please email media@brighton-pride.org if you wish to enquire.

Community Parade Photography & Publicity

The Pride Community Parade is a high-profile public event that is covered by local, national, and international media. As well as Pride’s own photographers whose images are used for press and PR, participants in the Community Parade may be photographed or appear in televised coverage produced by other media. As the Community Parade is held on public streets, we want to make you aware of this and that Brighton Pride has no control over this.

By participating in the Community Parade, you and members of your entry consent to filming and photography.

Litter & Recycling 

Brighton Pride is discouraging single-use plastic on all of its managed sites. Please encourage all of your Community Parade participants to bring and use refillable containers for water. There is a water tap available at the registration point on Hove Lawns for filling larger reusable containers or to refill individual containers.

Please keep all your rubbish with you and dispose appropriately at the conclusion of the Community Parade.

When planning your float/Community Parade entry please consider using recycled materials and keep your litter generation to a minimum.

Safety Stewards

Where required you will ensure that your group or Community Parade vehicle has the required number of safety/wheel stewards to look after your group/vehicle.

Brighton Pride will determine the minimum number of stewards required for your group as shown below:

• Large Float/Articulated Lorry – Six, one at each corner and in between the traction unit and trailer.
• Small Float/Lorry- Four, one at each corner.
• Cars/Vans – Two, one at each front corner.
• Walking Groups – Two, one at each end of the group.

It is mandatory for you to share the briefing video with all your safety/wheel stewards in advance of the Community Parade taking place.

Stewards must wear yellow or orange hi-vis jackets which should be provided by the organisation. Please, ensure the hi-vis jackets you use are NOT pink.

Floats and Vehicles in the Community Parade

• The Applicant agrees to build their float and or vehicle to the specifications detailed in the Technical Brief.
• The Applicant understands that the driver of any vehicle participating in the Community Parade must possess a valid Driver’s license in the class appropriate to the vehicle, and appropriate and in date insurance is available for presentation at all times on the day of the Community Parade. The Applicant understands that any driver who is unable to produce a valid license or insurance in advance or on the day will be removed from the Community Parade. Anyone sitting with the driver in the vehicle must also provide ID. These documents will be checked prior to the event. If the driver of the vehicle does not match the ID that has previously been submitted to Brighton & Hove Pride CIC, then the driver will be removed from the vehicle and may be detained by the Police for questioning.
• Any drivers found to be intoxicated or with controlled or illicit substances or alcohol on their person or in their vehicles will be removed from the Community Parade.
• The Applicant agrees that all drivers of motorcycles or any other vehicle that requires protective clothing must wear the appropriate riding gear, including helmets while riding their motorcycles.
• The applicant will comply with the rules and regulations of the Community Parade assembly area and acknowledges that the assembly area is not a building area. Community Parade vehicle are to arrive ready-made with only final touches being applied on arrival.
• The applicant acknowledges and is responsible for ensuring that all floats have a minimum of 1 x fully charged (2 gallon/5 litres) fire extinguisher of an appropriate type suitable for the materials and equipment used in the construction of your dressed float, and a basic first aid kit on board.
• The applicant acknowledges that at the end of the Community Parade floats will be allowed to stop for 5 minutes to allow participants to disembark and get road ready before being directed away from the designated Community Parade dispersal area to fully in an area off-site. The area you use to de-rig should be determined in advance, Brighton Pride can advise on suitable areas to use but will not manage any roadside de-rigging. Road ready vehicles are vehicles deemed to be safe on public roads in accordance with the Highway Traffic Act.
• Each Community Parade applicant must have Public Liability Insurance (minimum £5 million for groups with vehicles, and £1 million for walking groups). A copy of your certificate from your insurer and all other appropriate documents must be provided by the deadline provided in section 2 ‘Documents to Submit’ – this is for Community Parade documents only NOT payment.

Mounting and Dismounting From a Moving Vehicle

Mounting and dismounting from a moving vehicle is not permitted except in an emergency as communicated by the Community Parade management team.

Speed

Floats and vehicles including non-motorized mobile units must be capable of maintaining a minimum speed of 5 miles per hour.

Vehicle Safety Stewards

It is the responsibility of your entry organiser to provide the required number of stewards for their entry as advised by Brighton Pride upon acceptance (see section 9 ‘Safety Stewards’ above.

The wheel steward role is the sole responsibility of the designated safety stewards, and these people CANNOT be swapped once the Community Parade has started.

Driver’s vision: To comply with Highways Regulations floats shall be so designed as to avoid any obstruction to the driver’s field of vision both front and rear.

Vehicle Maintenance

Vehicles and trailers must be properly serviced. Vehicles being used as floats should be serviced for fuel, oil, water, tyres, and battery prior to the Community Parade day. Evidence of this will be required during the pre-Community Parade safety checks. The Community Parade Manager or Safety Officer retains the discretion to withdraw any unsafe vehicle.

Fire extinguishers and naked flames

All vehicle entries must carry a minimum of 1 x fully charged (2 gallon/5 litres) extinguisher of an appropriate type suitable for the materials and equipment used in the construction of your dressed float. The extinguisher must be readily accessible on the vehicle and must be sealed, tagged, and dated within the previous 12-month period. Each participating organisation must ensure that a member of the group on the float is designated and trained to use the extinguisher if required.

Strictly No Naked Flames & Smoking

Naked flames and smoking are strictly prohibited on all floats.

First Aid

Every vehicular float must carry a first aid kit. It is the responsibility of the lead organiser to provide an adequate first aid kit

Electrical Systems & PA Systems

Electrical systems and wiring must be of a type approved for exterior use, should have sufficient capacity, be properly secured to prevent damage or accidents, all lead terminals to be enclosed within approved waterproof devices or enclosures, and have an appropriate circuit and earth leakage protection. Where batteries are used, they should be fixed securely, not above head height and be adequately protected from the weather and moisture. Each battery installation should also include a battery “Spill Kit”. All electrical equipment must be installed and certified by a competent and qualified person.

Float building materials & decorations

• All construction and decorative material must be manufactured or treated so as to be effectively flame retardant. Please avoid paper construction as, even when sprayed with flame retardant solution, this is not always 100% effective.
• Float building materials must not be near or part of the exhaust fumes outlet.
• No sharp or unfinished edges should be exposed.
• No glass/crystals should be used.
• No objects or literature of any kind shall be thrown from any float or distributed by any participant at any time.
• Petrol   are NOT permitted.

Walking Groups

All walking groups must have x2 safety stewards. One at the front of the group and one at the rear. The steward role is the sole responsibility of the designated safety stewards, and these people CANNOT be swapped once the Community Parade has started.

Walking groups should not include ANY vehicles, this includes bicycles, tricycles, unicycles, scooters or powered transporters such as mechanically propelled buggies or e-scooters. If you wish to include something like this in your entry, please email parade@brighton-pride.org to explore whether it is permittable. 

Standards for engaging in Pride via Community Parade Entry

To maintain the integrity of the Community Parade, it is important that all entries support and celebrate the rights, achievements, culture, and aspirations of those belonging to the LGBTQ+ communities rather than using the event as a marketing/promotional opportunity. Entries for the Parade must not be discriminatory, homophobic, racist, or sexist by any means.

Floats, banners, t-shirts, flags or any form of messaging in the parade entry MUST include specific messages of support for Diversity & Inclusion or support for LGBT+ communities.

Consumer promotions, offers, generic branding, straplines, marketing messages on their own as part of a parade entry are NOT permitted. Messages should show what the organisation believes or aspires to stand for.

If you believe in your LGBT+ employees, members and colleagues in diversity, these could be expressed in signage. There is no specific form for the wording of your supporting message. It should mean something to you, be real and be relevant to the LGBTQ+ community and reflect your support for inclusion and diversity and ideally align with the message of your entry. Remember, the important thing is your demonstration of support for your LGBTQ+ employees, members colleagues and the community.

Products or Services, Advertisements or Sampling

No product advertising is permitted unless you are an official sponsor of the relevant Pride Organisation. Entries can stand up and express who they support but not advertise specific products or campaigns. This includes bar nights, parties, special events, organisational campaigns, and political messages.

Promotions and distributions of product sampling and/or services are not permitted. Ineligible activations include (but are not limited to):

• Handing out products, samples, and leaflets
• Use of digital screens, SMS competitions, digital and social media platforms to broadcast, promote messages or engage in commercial transactions
• Filming of your float and the parade for immediate and/or later broadcast across all forms of media, including online communications such as social media without disclosure on your Application forms and approval from the Pride Organisation
• Communication in any form of special offers or competitions

Social Media & Consumer Facing Messaging

Organisations must be careful to ensure any communications around parade entries clearly state how they are involved with individual organisations e.g. booking a parade entry with one Pride organisation does not include rights to create social media campaigns. Social media messaging and consumer facing messaging must be clear about what the brand is specifically supporting.

Campaign Rights

Organisations with brands that book parade floats or parade entries must be careful to ensure that they do not run promotional campaigns either nationally or locally on the back of parade entries. Each individual Pride organisation will have their own rules and rights inclusions with parade entries, but these will most likely NOT include promotional rights.

Examples of messaging that will be approved:

“Brighton Bank Champions Diversity and Inclusivity”
 “Proud to be celebrating Diversity & inclusion”
 “Brighton Bank is proud to support all our LGBTQ+ staff and customers”.

Sponsorship

Whilst Sponsorship packages generally include more rights for brands and corporates around promotions, once again brands must be clear in their support for individual events rather than sponsoring Pride as a national event. Promotional messages must also once again celebrate the rights, achievements, culture, and aspirations of those belonging to the LGBT community.

Sponsors can request and pay for specific rights related to the Pride events.

Consequences

The Applicant understands and agrees that any breach of contract may result in one or more of the following consequences:

• Refusal of permission to participate in the Community Parade.
• Removal from participation during the Community Parade.
• Legal action with respect to Breach of Contract and/or Trespassing.
• Exclusion from participation in future community parades.
• Application of criminal charges.
• Legal action to recover monetary costs related to actions by the participants, including damage to property, court fines and fees resulting from lawsuits or charges against Brighton & Hove Pride CIC.

Financial & Contractual Requirements

All fees are payable by BACS, card payments can be made over the phone by prior arrangement; cash or cheques will not be accepted. Applications will not be processed if payment is incomplete by the set deadline date.

FINAL T&Cs

All applicants participating in the 2024 Community Parade are required to thoroughly read and agree to all of the following and above.

By completing the application and affixing a signature thereto, the applicant agrees to abide by the Terms & Conditions listed below:

WHEREAS

On behalf of and with the authority of the organization/ business/individual making the application:

• The Applicant confirms that they are 18 or over and have the authority to assume full responsibility for the behaviour of all persons participating in the Community Parade group falling under this application. The Applicant further agrees to comply by and enforce all applicable laws and regulations in connection with the event.
• The Applicant operates in a manner consistent with the celebration of Brighton Pride and the positive value of diversity and identity in the LGBTQ+ communities.
• The Applicant hereby declares that policies upholding equality of opportunity and non-discrimination have been adopted, by which discrimination on the grounds of Race, Colour, Creed, National Origin, Religious or Political affiliation, Sex, Age, Personal or Family Relationships, Disabilities, HIV/AIDS, Income Restrictions, Union Affiliation, Sexual Orientation, Gender Identity and Expression is prohibited by the organization/business or individual.
• The Applicant understands that alcoholic beverages and illegal drugs/ NPS are not permitted on the Community Parade route.
• The Applicant specifically agrees that Brighton & Hove Pride assumes no responsibility for damages to persons or property however caused, as a result of or pertaining to the participation and/or activities of the organization/business or individual.

 

 

BRIGHTON PRIDE CIC GENERAL TERMS AND CONDITIONS 2025

ALL STALLHOLDERS WILL AGREE TO THE GENERAL TERMS & CONDITIONS 2025 AS PART OF YOUR APPLICATION

Below are the operational procedures for concessionaires, all traders need to be aware of how Brighton Pride CIC operates i.e. flow of paperwork, documentation required, payments, etc.

Brighton Pride CIC reserves the right to remove any trader from the festival site who does not comply with the obligations outlined within this document.

Before we provide you with a contract we would like to know that you fully understand what to expect.

DEFINITIONS

• The terms ‘you’, ‘yours ’and ‘trader’ refers to the person on the application form.
• The terms Brighton and Hove Pride and ‘we’ refer to the festival organisers
• The term ‘market trader’ refers to one who sells items, goods, or services that do not involve the preparation or handling of food or drink.
• The term ‘food trader’ refers to one who sells food or drink.

COVID -19

• The event will be run in line with the current government guidance for operating events safely during Covid-19
• Any additional costs for the trader that may be associated with being compliant for entry including, but not exclusively: wearing a face covering; having a Covid-19 test; the use of the NHS Test and Trace app and other possible measures which might be implemented by the government for the delivery of safe events; must be borne by the trader and are not included in the pitch price.
• Brighton Pride CIC reserve the right to change and amend the terms and conditions of entry at any time in line with the current government guidance for operating events safely during Covid-19.
• All traders will need to abide by current government guidelines.

REGISTRATION

• Before you are granted access to Brighton Pride you are required to submit an Application Form along with the requested documentation.
• The application will NOT be accepted as a part application, ALL the supporting documentation are required to be submitted at the same time.
• Once the Concessions Team receives your completed application, your details will be entered into the Brighton Pride CIC Database.

APPLICATION FORMS

• All applications will be processed based on the information you have supplied on the form; any areas on the form left blank WILL delay your application and may result in your application being rejected.
• All applications can be accepted or declined and you will receive notification of the assessment.

OFFER TO TRADE AGREEMENT

• Once an application form has been accepted an ‘Offer to Trade Agreement’ will be sent to you.
• Upon receiving the Offer to Trade you are still NOT confirmed for the event. On receiving the Offer to Trade please read very carefully as all information relating to your offer will be detailed in this document.
• Any changes/amendments should be requested in writing to Pride CIC, any relevant and acceptable changes can be made and a new agreement issued. Any amendments/changes are still required to be completed by the deadline date, which is TBC.
• Please note, the price is for a pitch only, Brighton and Hove Pride CIC do not provide any infrastructure.

PAYMENT

• Payments must be made in full once the invoice has been issued, we are unable to take deposits or payment plans.
• All payments must be made within the terms on the invoice, which is 28 days. Failure to make payment within 28 days will result in your offer to trade being withdrawn and the pitch will be offered to another trader

GROUND

• The ground is parkland, mainly grass and on a slight incline but uneven in places. It is likely that the site may be muddy, water-soaked, or dusty depending on the weather – it is not a stadium and does not have a hardstanding floor. The postcode for the event is BN1 6SD
• You will need a minimum of 20kilo of weight on each leg of your gazebo

LITTER BOND

• All traders are required to pay a litter bond.
• The litter bond must payable in cash to Brighton Pride CIC Market Manager and must be paid upon arrival at the site. The cash will not be banked and will be returned to you as you leave the festival provided the pitch is left tidy and in good order.
• Please ensure that you see your market manager before departing from the site, if your pitch is not signed off by the market manager as being left tidy and in good order, we reserve the right to retain all or part of the bond. Any disputes will be settled within 30 days.
• The litter bond will be the following:
• Market traders will pay a £150 litter bond – this consists of a £100 litter bond and £50 for potential hire equipment
• Food traders will pay a £200 litter bond – this consists of a £150 litter bond and £50 for potential hire equipment
• If you fail to provide the correct PPE to your staff such as high vis vests or if your stall fails the health and safety inspection due to insufficient weights or guy ropes these will be provided to you and the money will be deducted from your litter bond.

CHANGES TO APPLICATIONS/CIRCUMSTANCES

• Once an application has been accepted, any changes i.e. size of pitch, power requirements, vehicles, and products to be sold, etc. need to be submitted in writing before date TBC.
• Any changes NOT made in writing will not be accepted. Contract changes may incur extra costs that will be charged accordingly.
• Brighton and Hove Pride CIC, Concessions Manager will acknowledge any changes that are made in writing with written confirmation.

INSURANCES

All traders must adhere to current trading legislation, and hold full Employee and Third-party liability insurance (NMFT, MOCA, or equivalent). Each Trader is responsible for providing their own Public Liability Insurance. Employers’ liability and public liability insurance must be displayed in stalls at all times. Copies of all insurance MUST be sent to traders@brighton-pride.org.

A contract will not be issued until all your paperwork has been received and checked by our team.

• Traders are obliged to have public liability insurance to a minimum value of £5,000,000 to cover any hazard or loss that may occur at the festival.
• All employees must be covered by employer’s compulsory liability insurance for no less than £5.000,000
• Traders must also be covered by product liability insurance for no less than £5,000,000 Losses

By accepting these terms and conditions, you acknowledge that Brighton Pride CIC and/or their employees are not responsible or liable for:

• Any financial losses incurred by you;
• Any loss of or damage to your equipment, goods, or personal belongings;
• Any injury to employees or staff working for or connected to you and your business

We recommend that you insure your property against any form of damage. Traders need to ensure their stall infrastructure is sturdy enough to withstand adverse weather conditions and is secure.

RISK ASSESSMENTS/HAZARD ANALYSIS

All traders are required by law to have Risk Assessments & Hazard Analysis in place. All Risk Assessments & Hazard Analysis are to be submitted with your application to the Concessions office and copies MUST be available for inspection on site. Copies of all paperwork MUST be sent to traders@brighton-pride.org A contract will not be issued until all your paperwork has been received and checked by our team.

SUB-CONTRACTING TO THIRD PARTIES

No traders are permitted to sub-contract any pitches to third parties or other contractors. The trader who applies to the event and has been accepted will be the only trader permitted on site and allowed to trade. Any other traders other than the company accepted will be refused access to the site, prevented from trading, and no refunds on concession given.

PRODUCTS/PRICES

You are offered your pitch on the strength of the products and tariffs listed on your application form and as detailed in the confirmation letter. The product list and tariff should be an accurate representation of what you intend to sell. In some instances, traders may be asked not to sell certain items to avoid clashes with other traders.

If the organisers discover that you are selling products or charging tariffs not listed we will ask you to withdraw the items or return to the agreed tariff. If you refuse, we reserve the right to enforce the closure of your trading operation.

Traders are only permitted to sell products that they specified on their application form (this must be accepted by Brighton and Hove Pride CIC).

All prices must be clearly displayed at all times on your stall likewise any traders found trading without clearly displaying a price list will be closed down – This is a condition of the event license and a condition of your agreement.

Brighton and Hove Pride CIC may specify certain products to be sold at events i.e. Sponsors Products.

Trading Standards officers support Brighton and Hove Pride CIC and will be present on all Pride event sites to monitor and power the pricing of products.

The following items are prohibited and cannot be sold at any time:

• Illegal Drugs
• Legal highs of any kind or substances governed by the new Psychoactive Substances Bill
• Jelly vodka shots
• Cigarettes or Alcohol.
• Shisha, Paan, and any other tobacco product
• E-cigarettes or any other vape product
• Items relating to official festival merchandise, or acts appearing therein, unless by special arrangement
• Hand-held candles/ wax flares, or any kind of ‘Sky/Chinese Lanterns’.
• Offensive weapons
• No megaphones or air horns.
• Any branded clothing, footwear, or sunglasses unless by prior arrangement due to sponsor commitments
• Racist/ offensive material.
• Any unauthorised CDs, DVDs.
• Food or drink without caterers license.
• No super soakers or water pistols
• No large umbrellas
• No inflatables
• No drones
• Unofficial tabards and reflective jackets
• Fold up chairs, stools, and seat sticks
• Portable laser equipment and pens
• No disposable BBQs, camp cookers, fuel stoves, or firelighters
• Traders must not sell any item purporting to be official or unofficial festival merchandise of any description, or in any regard to any of the artists appearing at the event
• The organiser reserves the right to require the Trader to remove any merchandise not specified on the stall space application form, or if the merchandise is deemed offensive or in conflict with the event sponsors. Unauthorised Pride logos on any goods – such as T-shirts, baseball caps and craft goods – and any bootleg goods – will be confiscated. Including goods being offered that have a connection with any band/act appearing at the event.

EVENT INFO /TRADERS PACK

Once your application has been confirmed with Brighton and Hove Pride and all monies have been received and cleared, Brighton and Hove Pride CIC will provide you with all necessary information relating to the event. A Trader’s pack will be issued which explains ALL information and Do’s and Don’ts for the event.

Please ensure you read this information as it does differ from event to event. It is your responsibility to read through the Trader’s Pack and comply with the event site rules and regulations. Anyone found disregarding the event site rules and regulations will be held accountable, resulting in possible closure and site eviction.

EVENT PACK

You will be sent an Event Pack, which will include:

• A map with the market location marked on it
• Your arrival time and date
• A copy of the site rules
• Contact details for the Concessions Team

SITING

The specification is relevant to each event.

• All arrival times/dates must be adhered to; anyone not arriving within specified times/dates etc. may be refused access to the site and no refunds are given.
• Brighton Pride CIC will not be responsible for contractor delays due to traffic congestion, vehicle breakdowns, etc.
• Once Siting commences each trader will be put in position by the Concessions Manager (not all traders will be sited immediately upon arrival to the site) Siting could be delayed due to unforeseen site circumstances i.e. bad weather etc.
• Any pitch locations agreed by Brighton Pride CIC prior to an event could change due to issues experienced on the day etc., should this be the case Brighton Pride CIC will endeavour to accommodate each trader accordingly.

VEHICLES – MOVEMENTS / CURFEWS

• Do NOT use HAZARD LIGHTS when moving around the site. Please use your indicators to inform people of vehicle movement.
• All vehicles MUST abide by the site rules. Vehicle movement must not exceed 5mph.
• No Motorcycles or quad bikes are permitted on ANY site. Golf buggies are permitted with prior permission – see your Event Specification. (Adhere to site Regulations on driving; a full UK driving license is required to be held by all drivers)
• Due to the volume of public on-site, there are strict vehicle curfews in place on-site, no vehicle will be allowed to move from 10 am on Saturday 5th August until the safety officer deems it safe to do so with the same on Sunday 6th August until the safety officer deems it safe to do so
• All vehicle curfew times will be in the Event Specifications. Any vehicles found moving while the curfew is in place will be removed from the site and the vehicle pass will be confiscated.
• All vehicles are brought to the site at the owner’s risk and must be suitably insured.
• This is IMPORTANT enough to repeat: no trader vehicles whatsoever are permitted to move on-site during live days, i.e. when the public are on site between Saturday 5th August 10 am until the safety officer deems it safe to do so– Sunday 6th August from 10 am until the safety officer deems it safe to do so. Any vehicles you may see moving will belong to contractors or crew who have been authorised to do so

RUBBISH

• Traders are responsible for keeping 10m areas both in front and behind their allocated trading space tidy and free of rubbish at all times.
• All Rubbish must be put into appropriate skips or waste fluid containers; traders must leave their site as they found it. Traders leaving any rubbish, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of rubbish and may not be invited back to trade at future events.
• A grading system is in operation to assess the area, which has been left by traders.
• Failure to leave your pitch rubbish free will result in your litter bond being withheld

POWER

• Power can be supplied at an additional cost, please, make sure you have the correct leads and all equipment is PAT tested
• Electricity requirements need to be detailed on the application form. There will be a charge for power. Food traders may have a minimum of 4KW (16A). Additional charges will be levied on site should your requirements exceed what you have applied for.
• Traders need to supply their own cables and connectors
• Electrical equipment and appliances must comply with relevant HSE regulations and must have undergone a Portable Appliance Test (PAT) safety check within the 12 months prior to the festival unless the item is under 12 months old, in which case a purchase receipt for that item will suffice. A qualified electrical engineer must carry out a safety check. Each appliance requires a PAT certificate.

When on-site, should there be insufficient testing certificates for your electrical equipment, a registered engineer will be called to certify your equipment. You will be liable for the cost of any on-site testing.

• No form of the generator must be used onsite.
• The event takes place in daylight, so you may not need power.

FIRE PRECAUTIONS

• All Traders using electricity must carry a Fire Extinguisher, which carries a certificate of service within the last twelve months.
• All materials used for building, decorating, or covering stands must be of non-flammable material.
• Fires and barbecues are strictly forbidden.

SECURITY

• Traders must co-operate with site Security at all times. Security has the right to search any person or vehicle entering the site
• Brighton Pride CIC reserves the right to exclude or remove from the event site any person. Pride takes no responsibility for items left on-site, any specific requirements should be made in writing by the 30^th of June although this cannot be guaranteed

CATERERS

• All traders need to supply recyclable materials to the public e.g. paper plates, wooden cutlery, etc.
• Food traders are required to have a 5kg dry powder fire extinguisher and fire blanket at their stand
• Food Traders must supply a completed fire risk assessment
• Only one spare cylinder of liquid petroleum gas (LPG) may be kept at your stall at any time. If you wish to store additional LPG cylinders, please liaise with the market manager in advance.
• Gas appliances must comply with relevant HSE regulations and must have undergone a Gas Safe check within the 12 months prior to the festival.

Food traders must ensure that the Gas Safe registered engineer inspecting your appliances is qualified to check LPG and catering units. We suggest you check on the Gas Safe Register website (www.gassaferegister.co.uk)

Should there not be sufficient safety checks on your gas equipment, a registered engineer will be called to certify your equipment is fit for purpose. You will be liable for the cost of any on-site testing.

• Please, do not bring any plastic materials that may shatter and leave debris that will cause ongoing damage to Park users when handed back for public use
• Individual sachets of sauces are not permitted
• Trading Managers will reserve the right to remove from traders any materials supplied to the public that is likely to cause damage and traders will not be compensated for any resulting loss
• Food hygiene regulations must be adhered to at all times
• Do not dispose of any wastewater or cooking oil on to the grass or down drains, this must be taken off-site and disposed of accordingly
• All food traders are allowed one vehicle only (in addition to any serving unit) to remain static on-site behind their stand
  Please ensure that you have booked a large enough pitch to accommodate your vehicle.
• No trader is allowed to sell alcohol. Alcohol rights are exclusively contracted through Brighton Pride. Any trader found selling alcohol will be closed down and may not be invited back to future events

FOOD HYGIENE

• Food traders must comply with The General Food Regulations 2004, The Food Safety and Hygiene (England) Regulations 2013, and Regulations (EC) 178/2002 and 852/2004
• Food traders must bring to the site and use purpose-built handwashing facilities with hot and cold running water.

PLEASE NOTE we will NOT accept water from a tea urn poured into a bowl as “handwashing facilities”. Those who come onto the site without appropriate handwashing facilities will be closed down and their fee will not be refunded

• Food traders are required to provide details of the local authority where they are registered and their current Food Hygiene Rating Scheme score. Confirmation of the trading name of the business, as it appears on the Food Hygiene Rating Scheme site, must be stated on the booking form. No food trade pitch will be fully confirmed without registration details.

NOISE

At most events reasonable music within the confines of the stand is allowed, excessive noise will result in your stand being shut down, if you are unsure, check with the market manager.

UNDESIRABLE ACTIVITIES

If it appears to Brighton Pride CIC that the Trader or their staff may be engaged in activities deemed to be contrary to the best interests of the event or which appear to be in breach of the law, Brighton Pride CIC reserves the right, without any liability to the Trader, to require you to vacate the space and refuse the Trader the right to further participate at the event.

Any trader or their staff found not complying with the terms of the site license or any of the terms stated in the contract will be closed down and/or removed from the site and they shall not be entitled to any refund.

PASSES

• Each stand will be allocated a maximum of 4 passes for staff working the event. Additional passes can be purchased from Brighton Pride at a discounted rate, however, there is a limited amount available
• Passes are allocated upon arrival at the site, these will NOT be sent to you
• Accreditation – all traders will need to provide names, number of staff, and vehicle registration details so that passes can be issued
• All Passes must be worn correctly, clearly visible at all times, and shown to security when requested
• Passes are non-transferable
• Any traders found selling staff passes will be immediately closed down, escorted off-site and all passes will be removed
• Passes are allocated per organization and are not allocated on different entries for example, if you have a parade entry and a stall you will be allocated a set amount of tickets and these cannot be increased

WATER

The pitch fee includes access to a supply of clean water. This will be in the form of a standpipe and tap to be shared with other traders.

• Traders are not permitted to have a direct feed from the communal tap.
• Ensure that no other standpipes/taps are used.
• Ensure you have adequate water barrels, which are cleaned out daily.
• Standpipes may be some distance from your pitch, a two-wheel truck or similar may come in handy!

OFFICIAL ORGANISATIONS

Traders are required to co-operate fully with Site Management, Security, Emergency Services, Police and all official organisations on-site such as Environmental Health, Fire Officers, HM Revenue & Customs Staff, Environment Agency, Immigration and Trading Standards Service, etc.

HEALTH & SAFETY

All employers, whatever the size of the business, must:

• Make the workspace safe
• Prevent risks to health
• Ensure that plant and machinery is safe to use, and that safe working practices are set up and followed
• Make sure that all materials are handled, stored and used safely
• Provide adequate first aid facilities
• Ensure all staff have received adequate training for their role
• Tell staff about any potential hazards from the work they do, chemicals and other substances used by the firm, and give staff information, instructions, training and supervision as needed
• Set up emergency plans
• Make sure that ventilation, temperature, lighting, and washing and rest facilities all meet health, safety and welfare requirements
• Check that the right work equipment is provided and is properly used and regularly maintained
• Prevent or control exposure to substances that may damage the health of staff
• Take precautions against the risks caused by flammable or explosive hazards, electrical equipment, noise and radiation. Ensure you are well versed in the Noise at Work Act.
• To avoid potentially dangerous work involving manual handling and if it can’t be avoided, take precautions
• Reduce the risk of injury
• Provide health supervision as needed
• Provide protective clothing or equipment free of charge if risks can’t be removed or adequately controlled by any other means
• Ensure that the right warning signs are provided and looked after
• Report certain accidents, injuries, diseases and dangerous occurrences to either the Health and Safety Executive (HSE) or the local authority, depending on the type of business
• Provide a minimum of 20kg weight on each gazebo leg 

TRADING

• Brighton Pride CIC cannot be held responsible for the level of trading during the event.

REFUND POLICY

• NO REFUNDS will be issued if a replacement trader cannot be found to take your pitch, however, if a replacement trader is found a £25 admin fee/cancellation fee will be charged if a booking is confirmed and then cancelled up to eight weeks prior to the event date. After this date, no refunds will be issued.
• All pitch fees are final and cannot be exchanged or refunded after purchase unless the entire Pride Festival is cancelled due to a Force Majeure Event as defined below. If the Entire Pride Festival is cancelled due to a Force Majeure Event you will be offered a pitch at any rescheduled event (subject to availability) up to the value of the pitch fee you purchased or if you are unable to attend the rescheduled Pride Festival or the Pride Festival is not rescheduled, a refund up to the value of the pitch fee.

Force Majeure Event means any circumstance outside a party’s reasonable control including without limitation

• acts of God, flood, drought, earthquake, or other natural disasters;
• death or serious illness of any senior member of the Royal Family, being the Head of State or consort, the Prince of Wales or consort, or the children or grandchildren of any of them);
• epidemic or pandemic;
• terrorist attack, civil war, civil commotion or riots, war, the threat of or preparation for war, armed conflict, the imposition of sanctions, embargo, or breaking off of diplomatic relations;
• nuclear, chemical or biological contamination or sonic boom;
• any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition[, or failing to grant a necessary licence or consent];
• the collapse of buildings, fire, explosion or accident;
• any labour or trade dispute, strikes, industrial action or lockouts;
• non-performance by suppliers or subcontractors; and
• interruption or failure of utility service.

COVID-19

The event will be run in line with the current government guidance for operating events safely during Covid-19

Any additional costs for the individual that may be associated with being compliant for entry including, but not exclusively: wearing a face covering; having a Covid-19 test; the use of the NHS Test and Trace app and other possible measures which might be implemented by the government for the delivery of safe events; must be borne by the trader and are not included in the pitch price.

Brighton Pride CIC reserve the right to change and amend the terms and conditions of entry at any time in line with the current government guidance for operating events safely during Covid-19

RESPONSIBILITY OF TRADERS

• Brighton Pride CIC will not be responsible in any way for any article, machinery or object of any kind traded at a Pride event.
• The trader shall assume full responsibility including liability for all claims arising out of your pitch, handling or behaviour and the conduct of the stand generally.
• The trader shall indemnify Brighton Pride CIC against all claims, damages or expenses whatsoever in any way arising out of the presence of the trader or their exhibits on the event site. Acceptance of the foregoing provisions shall be a condition of entry.
• Traders are advised to insure against fire not only as regards their own property but also against any third party claims.
• Traders are responsible for the actions and behaviour of their staff. Should the organisers deem any trader’s staff’s behaviour as inappropriate, illegal, foul, criminally damaging property, or being offensive, that person will be removed from the site and your business may be prohibited from trading at Brighton Pride events in the future
• Care should be taken not to cause any damage or changes to the site or to any of the fittings, equipment, or any other property belonging to the site, to Brighton Pride or any of our contractors. You will be required to pay for any damage you cause, including accidental damage. This cost may include transportation and labour costs incurred.

DISCLAIMER OF LIABILITY

• Under the requirements of the Reporting of Accident, Diseases and Dangerous Occurrences Regulation, 1995 (RIDDOR) all accidents that are classified as major under these Regulations must be reported to the organisers and also to the appropriate statutory authority. All injuries that occur to traders, their staff, or members of the public who visit stands, displays, or any other facility, no matter how minor they may appear to be, must be reported to the Concession Manager in order that the incident can be recorded in the accident book.
• The trader will indemnify Brighton Pride CIC for all claims arising out of the event and the traders show staff and invitees conduct at the Trade Stand generally and against all claims, demands, damages, proceedings, costs or expenses whatsoever in any way relating to or arising out of the use of the Trade Stand by the trader.
• All traders are bound by all UK laws

ALLOCATION OF SITES

• The allocation of pitches and/or the positioning of stand space will be entirely at the discretion of the organisers, although every endeavour will be made to meet any reasonable request made by a trader regarding the position of their stand/space.
• Boundaries of sites will be marked and in no circumstance will traders be allowed to occupy a larger space than that allocated to them.
• Brighton Pride CIC will not be held responsible for damage caused to stands by a third party during the event period and will not undertake to make good such damage.

MISCELLANEOUS

No overnight sleeping in the Market area, camping is available at our dedicated off-site campsite offered at a discounted rate but must be pre-booked.

Traders are not allowed to bring animals or pets onto the site. Any animals or pets found will need to be removed at the owner’s expense.