Pride In The Park

Festival tickets are valid for the Pride In The Park on Saturday 3rd August 2019 on Preston Park.
Tickets are also available for the new LoveBN1 Fest on Sunday 4th August 2019 on Preston Park.
Standard Pride Village Party wristbands will also be available in advance on-line and at local outlets nearer the event.

Early Bird (£17.50) and First Release (£21.00/£25.00 ticket prices have been frozen for the 6th year running
Second release £25.00/ £27.50 /£30.00 /£32.50/£37.50

Final release £37.50/ £42.50 (subject to limited availability)

All Pre Release tickets are limited to 2 per person to allow more people to benefit from the more affordable tickets and prevent bulk buying and selling-on (touting). A maximum of 4 tickets per booker is permitted.

Pride In The Park Tickets are only available through the Pride Ticket Shop. A ticket purchased from secondary ticket sites or from ticket touts will not be valid and Pride accepts no liability for refunds.

This year e-tickets booked thru Pride Ticket Shops will carry the name of the person making the booking. They must be present to exchange the e-tickets for wristbands and may need to present the card they used to make the purchase.

Anyone who’s purchased from Viagogo or other secondary sites other than the Pride ticket shop should contact us at support@brighton-pride.org 

  • We only store data in compliance with the 1998 Data Protection Act and never save your bankcard or payment details.
  • Customers email address will be subscribed to the Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.
  • Brighton and Hove Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not accept liability for any tickets refunds.
  • Strictly no multiple bookings or group booking by party planners/organisers or agents are permitted.
  • All sales are final.Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism, in which event you will be offered tickets at any rescheduled event (subject to availability) up to the face value of the ticket or, if you are unable to attend the rescheduled Festival or the Festival is not rescheduled, a full refund.

A minimum of £1 of each ticket purchased is donated to the Brighton & Hove Rainbow Fund with grants going the local LGBT+ groups and organisations.

Booking Fees
Booking fee of £2- £2.75 per  ticket.

VIP TICKETS
If you are interested in VIP tickets for 2019 please see VIP tickets

PRESTON PARK OPENING TIMES:
Saturday 3rd August, Pride In The Park: 12.00pm – 10.30pm. Last entry 8.30pm
Sunday 4th August, LoveBN1 Fest: 1.30 pm – 9.30pm. Last entry 8.00pm

PEAK ENTRY TIMES:

Peak entry times are between 4pm and 6pm with expected queues of 45-60 minutes at this time.
All patrons will be searched and patrons with bags will be required to go to the bag search lines. You may wish to avoid bringing bags as this should speed up entry, only bags under A4 size will be allowed.

E-TICKETS

  • Pride In The Park tickets are not valid for the Pride Village Party but you may purchase a discounted PVP weekend ticket at the same time as your Festival ticket and collect your wristband at Preston Park or the city-centre Pride Box Office.
  • No tickets or wristbands will be sent in the post and all tickets will be issued as an e-ticket

DESIGNATED GATES:
Saturday 3rd August, Pride In The Park: Please go to your designated gates (indicated on your e-ticket) and your e-ticket will be scanned.
Sunday 4th August, LoveBN1 Fest: Entry will be via the main gate or gate marked on your eticket with a valid wristband.

Please note, all tickets will be scanned at Pride 2019 and anyone found producing duplicate tickets will be refused entry. Duplicate or copied tickets will make your ticket invalid and it is the sole responsibility of the customers to ensure e-tickets are kept safe and are not copied. We are unable to offer any refunds should copied e-ticket be used and invalidate your e-tickets.

ACCESSIBILITY AT PRIDE
For access information, please click here

IMPORTANT FESTIVAL RULES:

Alcohol Policies

We will be operating and enforcing a strict Challenge 25 policy at all our bars. If you can’t provide valid identification when requested, you will not be served alcohol and you will be asked to leave the site and come back with your ID. So if you are lucky enough to look 25 or younger, please, make sure that you bring an acceptable form of identification. Please note we only accept driving licence or passport as valid ID.

Bag Policies

  • Bags up to A4 paper size (20cm wide x 30cm high x 20cm deep) are allowed into the event sites.
  • You will be refused entry if you bring a large bag.
  • We do not have storage for bags on site.
  • Brighton Pride operate a bag search policy. You may also be searched using a pat down method or a security wand.

Code of Conduct

  • We expect everyone attending Brighton & Hove Pride to behave in a manner consistent with the celebration of Brighton & Hove Pride and the positive value of diversity and identity in the LGBT+ communities.
  • Any offensive behaviour including homophobia, transphobia, racism or sexism will not be tolerated.
  • All staff, security personnel, medical teams, Police, Fire and Ambulance should be treated with respect. Any incident of sexual harassment towards anyone working on the event may be reported to the Police and dealt with accordingly.
  • Please comply with requests/ directions from staff regarding event operations.

Complaints

If you have a complaint during the event please report it to a member of staff in the first instance. If your complaint requires further investigation, please, write to feedback@brighton-pride.org to be investigated and responded to appropriately.

Data Protection

  • We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.
  • Customers email addresses will be subscribed to the Brighton & Hove Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.

Drones

  • Drones/UAV’s (Unmanned Ariel Vehicles) are remote controlled aeroplanes, helicopters or other flying models often fitted with a camera.
  • General use of drones and remote controlled flying models is not permitted on any event site (Preston Park, Old Steine, St James Street, Marine Parade and adjoining streets)

Permitted and Prohibited Items

Permitted

  • Prescribed medication. If you need to take medication we strongly advise you contact our Accessibility team to be issued with a pass that will indicate you are carrying medication.
  • Small amounts of food for personal consumption only.
  • Re-usable non-glass drinks bottles (there will be signposted water points on the park)
  • Pushchairs
  • Only fold up/ telescopic umbrellas allowed (no golfing umbrellas!)
  • Cameras with three-inch lenses or shorter

Prohibited items

  • No illegal or psychoactive substances
  • No drinks except water in a plastic container
  • No suitcases/ large rucksacks/ bags over A4 size
  • No homophobic etc slogans- wording to be confirmed
  • No animals with the exception of assistance dogs
  • No air horns/ megaphones/ claxon’s similar
  • No dangerous/ hazardous items
  • No bicycles/ skateboards and scooters
  • No food – other than personal consumption
  • No chairs/ stools/ seat sticks
  • No Chinese lanterns or Inflatables
  • No unauthorised professional commercial photography
  • No super soakers/ water pistols
  • No spray cans (paint) or gas canisters
  • No fires/ BBQ’s/ Fireworks/ Flares
  • No tabards or reflective jackets
  • No lasers or laser pens
  • No flyers/ posters or unauthorised trading
  • No drones
  • Right of Admission Reserved
  • Children U18 must be accompanied by an adult over 21- 2 children per adult
  • Challenge 25 in operation
  • Confiscated items will NOT be returned

PRESTON PARK ONLY

  • No alcohol permitted in the Family and Wellbeing Tent.
  • Saturday: Children 12 years and under are free but will still require a ticket and must enter with their parent/carer. They must be accompanied by a responsible adult at all times this person must be over 21.
  • 13-17 years can purchase a full price ticket and a responsible adult must accompany them at all times and this person must be over 21.
  • Sunday: Children 12 years and under are free but will still require a ticket and must enter site with their parent/carer. They must be accompanied by a responsible adult at all times this person must be over 21.
  • A maximum of two children’s tickets per adult over the age of 21 are allowed
  • A responsible adult must accompany all under 18’s at all times and this person must be over 21.
  • All dance tents are over 18’s only.
  • No re-admission except at the discretion of event organisers for special circumstances only. This will be through Gate F. You will be searched on re-entry.
  • Bicycles, skateboards and scooters are not allowed into the park. Disability vehicles are allowed but we recommend that you contact our Accessibility Team.

All confiscations will be non-returnable

Photography Policy

There is no unauthorised filming, photography or recording permitted at the event. Please do not bring professional equipment to the event as it will be refused entry. A person may be denied entry to, or removed from the event sites if they are found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if they take any photograph, make a film, sound recording or broadcast of anything for commercial gain.

Brighton & Hove Pride official photographers and film crews are in attendance on the event sites and attendees give permission for photographic material to be used for Brighton & Hove Pride promotional purposes. There will also be representatives of the LGBT+ and mainstream media outlets in attendance documenting the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear to them if you are approached.

Security

Brighton & Hove Pride has an extensive security plan for all event sites. This is signed off by the Brighton & Hove Multi Agency Group.

Any items that are confiscated by a member of security will be non-returnable

Ticketing Policy

All person 2 years or older must have a wristband for admittance to the Park Festivals and Pride Village Party.

By purchasing a ticket

  1. You confirm that the ticket holder is over 18 or will be accompanied by an adult over 21
  2. You agree to comply with and enforce all applicable laws and regulations in connection with the event.
  3. You will behave in a manner consistent with the celebration of Brighton and Hove Pride and the positive value of diversity and identity in the LGBT+ communities.

 

Tickets

  • Tickets will not be refunded (expect in circumstances below)
  • Tickets cannot be exchanged or refunded after purchase unless the entire event is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism, in which event you will be offered tickets at any rescheduled event (subject to availability) up to the face value of the ticket or, if you are unable to attend the rescheduled event or the event is not rescheduled, a full refund will be issued.
  • You are purchasing a ticket for Brighton Pride rather than an individual artist. Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not issue refunds except in circumstances outlined above.

Please note

  • Our security measures are under constant review, and may need to change at short notice. Please check back for up-to-date information.
  • Management reserve the right to refuse admission.
  • By attending the Event, you give your express consent to your actual or simulated likeness being included within any film, photograph, audio and/or audio-visual recording to be exploited in any and all media for any purpose at any time throughout the world, the copyright to which shall be owned by the Promoter or its contractors without payment or compensation.

Thank you for your understanding and co-operation

Pride Village Party

THIS INFORMATION WILL UPDATED/AMENDED AS PLANNING PROCEEDS.

Pride Village Party (PVP) wristbands are available online and will be available from supporting venues and businesses in July.

  • E-tickets must be exchanged for PVP wristbands at the Pride Box Office in the city centre.
  • Wristbands should only be purchased by over 18’s and photo ID such as a drivers license or passport will be required when e-tickets are exchanged.
  • Any sexual misconduct on any persons will be treated as sexual assault and dealt with accordingly by the Police.
  • Village Party wristbands do not allow entry into venue club nights. Please, check directly with the venue in regards to any additional costs for their individual club nights
  • All sales are final.Tickets cannot be exchanged or refunded after purchase unless the entire Pride Village Party is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism, in which event you will be offered tickets at any rescheduled event (subject to availability) up to the face value of the ticket or, if you are unable to attend the rescheduled Pride Village Party or the Pride Village Party is not rescheduled, a full refund.

Booking Fees
Booking fee of £1.75 per ticket for Pride Village Party

OFFICIAL PVP OPENING TIMES:
Saturday 3rd August, Pride Village Party: 6.00pm – 11:59pm.
Sunday 4th August, Pride Village Party: 3.00 pm – 09.00pm.

PEAK ENTRY TIMES:

Peak entry times are between 9pm and 11pm with expected queues of 45-60 minutes at this time.
All patrons will be searched and patrons with bags will be required to go to the bag search lines. You may wish to avoid bringing bags as this should speed up entry, only bags under A4 size will be allowed.

Please note there may be times that entry to PVP will be restricted on the guidance of the Police or the PVP Safety officer. During this time your wristband may not guarantee you entry. There will not be refunds for unused wristbands.

E-TICKETS

  • Pride Village Party tickets are not valid for the Pride Festival. All tickets will be issued as a e-ticket we will not be sending any tickets/wristbands as postal delivery.
  • Please note, all tickets will be scanned at Pride 2019 and anyone found producing duplicate tickets will be refused entry. Duplicate or copied tickets will make your ticket invalid and it is the sole responsibility of the customers to ensure e-tickets are kept safe and are not copied. We are unable to offer any refunds should copied e-ticket be used and invalidate your e-tickets.

ALCOHOL POLICIES

All venues and Brighton & Hove Pride will be operating and enforcing a strict Challenge 25 policy at all bars. If you cant provide valid identification when requested, you will not be served alcohol and you will be asked to leave the site and come back with your ID. So if you are lucky enough to look 25 or younger, please, make sure that you bring an acceptable form of identification. Please note we only accept driving licence or passport as valid ID.

BAG POLICIES

  • Bags up to A4 paper size (20cm wide x 30cm high x 20cm deep) are allowed into the event sites.
  • You will be refused entry if you bring a large bag.
  • We do not have storage for bags on site.
  • Brighton and Hove Pride will operate a bag search policy. You may also be searched using a pat down method or a security wand.

CODE OF CONDUCT

  • We expect everyone attending Brighton & Hove Pride to behave in a manner consistent with the celebration of Brighton & Hove Pride and the positive value of diversity and identity in the LGBT+ communities.
  • Any offensive behaviour including homophobia, transphobia, racism or sexism will not be tolerated.
  • All staff, security personnel, medical teams, Police, Fire and Ambulance should be treated with respect. Any incident of sexual harassment towards anyone working on the event may be reported to the Police and dealt with accordingly.
  • Please comply with requests/ directions from staff regarding event operations.

COMPLAINTS

If you have a complaint during the event please report it to a member of staff in the first instance. If your complaint requires further investigation, please, write to feedback@brighton-pride.org to be investigated and responded to appropriately.

DATA PROTECTION

  • We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.
  • Customers email addresses will be subscribed to the Brighton & Hove Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.

DRONES

  • Drones/UAV’s (Unmanned Ariel Vehicles) are remote controlled aeroplanes, helicopters or other flying models often fitted with a camera.
  • General use of drones and remote controlled flying models is not permitted on any event site (Preston Park, Old Steine, St James Street, Marine Parade and adjoining streets)
  • Only commercial drone activity is permitted and requires a 10-day notice period to assess and turn around applications. Applications can be made to press@brighton-pride.org and must conform to CAA standards for UAV flights together with the Air Navigation Order 2009.

PERMITTED AND PROHIBITED ITEMS

Permitted

  • Prescribed medication. If you need to take medication we strongly advise you contact our Accessibility team to be issued with a pass that will indicate you are carrying medication.
  • Small amounts of food for personal consumption only.
  • Re-usable non-glass drinks bottles (there will be signposted water points on the park)
  • Pushchairs
  • Only fold up/ telescopic umbrellas allowed (no golfing umbrellas!)
  • Cameras with three-inch lenses or shorter

 

Prohibited items

  • Controlled substances
  • Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.
  • No dangerous or hazardous items. Anyone found with weapons will be detained and reported to the Police.
  • No glass permitted (including perfume and cosmetic containers) onto any of the Brighton & Hove Pride event sites.
  • No liquids over 100ml. (except sealed bottles of water up to 500ml) You may bring an empty re-usable bottle – there will be signposted water points on the park
  • No Aerosols over 100ml.
  • Gels up to 100ml are allowed – these may be tested by security upon entry.
  • No alcohol of any kind to be brought onto the sites.
  • No Dogs (except Assistance Dogs) permitted on the Park Festival or Pleasure Gardens site. Dogs on leads are allowed into the Village Party.
  • No Disposable BBQs, Green Heat Base Camp Cooker, Solid Fuel Stoves, Firelighters/Firelighter Stoves, Methylated/“Trangia” Spirit Stoves
  • No large rucksacks or suitcases. We define a large rucksack as over A4 size.
  • No flares or pyrotechnics
  • No Chinese Lanterns
  • No flyers for distribution
  • No inflatables
  • No large umbrellas
  • No posters, signs or banners that could be deemed offensive
  • No Air horns/Megaphones/claxon’s
  • No goods for unauthorised trading/with unauthorised Pride Festival logos
  • No Portable laser equipment and pens
  • No unofficial tabards and reflective jackets
  • No hampers. No food for sale.
  • No Fold up chairs/stools/seat sticks
  • No super soakers/water pistols
  • No spray cans (paint) or gas canisters
  • No bicycles/skateboards and scooters
  • No drones
  • No unauthorised professional commercial photography

Please note there may be times that entry to PVP will be restricted on the guidance of the Police or the PVP Safety officer. During this time your wristband may not guarantee entry. There will not be refunds for unused wristbands.

 

pride-respect

Brighton Pride promotes tolerance and acceptance of all our diverse communities. Harassment, discrimination or inappropriate behaviour towards other Pride festival goers or Pride festival staff of any kind will not be tolerated and you will be evicted from the site.

Please drink responsibly, no one wants to look a mess !
As you enter and leave Pride Areas PLEASE RESPECT the residents as we celebrate Pride on their doorstep. Let’s all help make Brighton and Hove Pride the UK’s proudest Pride celebration.

Please take a moment to remember all the communities around the World who don’t have their Freedom to Live !

Campsite

AGREEMENT

  • These terms and conditions (the “Terms”) and our price list set out the entire agreement between you and Brighton Pride CIC (“we” “us” or “our”) for the supply of our services to you. Only these terms shall apply to our contract with you.
  • Please check that the details in these terms and conditions and your Booking request are complete and accurate before you submit your Booking Request.
  • By submitting a Booking Request you are deemed to have accepted these terms.
  • We reserve the right to change these Terms at any time and any such changes will take effect immediately when posted on the Pride Website, in the Pride brochure, at the Pride Campsite, or otherwise brought to your attention.
  • In addition to these Terms, you must comply with the Campsite Rules that are posted at our campsite and also available to view below under Rules.

MAKING A BOOKING

  • You can only book online by visiting the Brighton and Hove Pride ticket shop we do not take bookings or payments over the phone
  • Bookings are not transferable to another party.
  • When making a booking you agree that you or at least one member of your party is twenty-one (21) years or over, you have the authority of all persons in your party to book on their behalf, you accept these Terms & Conditions and you agree to be responsible for any loss or damage caused by any member of your party.
  • Children – A child aged 12 or under is eligible to pitch at the Campsite for free Children aged between 13-17 years must be included in your booking and will be charged full price to stay at the Campsite.
  • A maximum of 2 children per adult over the age of 21 are allowed.
  • Anyone camping with a child must be over 21 years of age on the date of the event and must take responsibility for the child for the entire duration of the stay.

CAMPERVANS

  • All campervans at the Campsite are required to pay a £10 fee per campervan in addition to the regular cost of per person per night
  • If your campervan has an awning, you will be required to pay for an additional campervan pitch to accommodate the awning as you would be taking up two campervan spaces
  • We are unable to accept caravans at the Campsite, please, do not book a campervan space if you have a caravan – you will be told to leave the Campsite and no refunds will be issued
  • If your campervan has a built in generator, please, contact us at campsite@brighton-pride.org

CAMPSITE RULES

You, together with all members of your camping party, are required to comply with the following rules:

  1. We reserve the right of admission.  We only accept responsible campers that are considerate to fellow campers and respectful of the environment.
  2. Please be aware that you and your bags may be searched upon entry and exit to the Campsite. There will be no receipts issued for any confiscated/surrendered items and confiscated items are non-returnable.
  3. Only people who have pre-booked are allowed to stay on site.
  4. Occasionally there may be spaces available on the weekend and these can be booked at the Campsite Reception; please check the website for availability
  5. Check in is from 12:00 Friday 2nd August. Checkout is no later than 10:00 Monday 5th August  
  6. Tents to be set-up in designated camping areas.
  7. Campervans will be set up in allocated area for Campervans only.
  8. Sleeping in cars or vans is not permitted.
  9. No vehicles are allowed to park next to or near the tents and must be parked in the designated parking area.
  10. Tents MUST be set up at least 1m apart from other tents
  11. There are designated 5m emergency access routes through the middle of the campsite. Staff will enforce this and WILL move your tent if you set-up in this location
  12. No disposable barbeques or campfires are allowed in the campsite (under Council regulations)
  13. No unsupervised youths or young people below the age of 21.
  14. No Dogs (except Assistance Dogs) are allowed at the campsite
  15. Disorderly and abusive behaviour will not be tolerated. We reserve the right to ask you to leave should this occur.
  16. Follow instructions from management and security/stewarding staff
  17. We cannot accept responsibility for your possessions or any personal injury sustained while staying at the campsite.
  18. No pitches are reserved, all pitches are allocated on a first come, first serve basis. If you make a group booking and want to pitch with your friends you need to arrive at the same time.
  19. Bicycles, scooters and skateboards are permitted at the Campsite as a sustainable method of transport, however, they are not to be used in the Campsite and must be chained/locked away
  20. You are liable at all times for any activities undertaken at the campsite.
  21. Please recycle your litter in the bins provided and help us to keep the campsite clean and clear or rubbish
  22. Love the campsite, Respect the campsite – leave no trace

PERMITTED AND PROHIBITED ITEMS 

Permitted

  • Prescribed medication. If you need to take medication we strongly advise you contact our Accessibility team to be issued with a pass that will indicate you are carrying medication.
  • Small amounts of food for personal consumption only.
  • Alcohol for personal consumption – over 18’s only
  • Pushchairs
  • Only fold up/ telescopic umbrellas allowed (no golfing umbrellas!)
  • Cameras with three-inch lenses or shorter
  • Aerosols under 250ml.
  • Gels up to 100ml are allowed – these may be tested by security upon entry.
  • Small gas canisters – up to 500g only

Prohibited items

  • Controlled substances such as nitrous oxide
  • Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.
  • No alcohol for sale
  • No tobacco products for sale
  • No dangerous or hazardous items. Anyone found with weapons will be detained and reported to the Police.
  • No glass permitted (including perfume and cosmetic containers) onto any of the Brighton & Hove Pride event sites.
  • No aerosols over 250ml.
  • No dogs (except assistance dogs) permitted at the Campsite
  • No disposable BBQs, green heat base camp cooker, solid fuel stoves, firelighters/firelighter stoves, methylated/“trangia” spirit stoves
  • No flares or pyrotechnics
  • No Chinese lanterns
  • No flyers for distribution
  • No inflatable toys
  • No large umbrellas
  • No posters, signs or banners that could be deemed offensive
  • No air horns/megaphones
  • No goods for unauthorised trading/with unauthorised Pride Festival logos
  • No Portable laser equipment and pens
  • No unofficial tabards and reflective jackets
  • No hampers. No food for sale.
  • No sound systems
  • No caravans

PRICES

  • The prices are based on a daily rate unless otherwise stated. Prices include VAT at the current prevailing rate.
  • Whilst we will make every effort to ensure that our prices remain unchanged, they may be amended at any time.
  • Prices do not include any additional services, features and facilities unless expressly stated.
  • Promotions, deals or discounted offers are subject to availability and cannot be used in conjunction with any other offer or discount and may be withdrawn at any time.

PAYMENT

  • Payment for bookings can be made by credit, debit card or PayPal; unfortunately, we cannot accept payment by cheque.
  • All payments at the Campsite reception & Campsite shop can be credit, debit card or cash.
  • Your booking is confirmed when you have paid and received an email confirmation.

CAMPSITE PASSES/WRISTBANDS

  • All tickets will be issued upon arrival at the Campsite. You will need to bring a copy of your confirmation email and photo ID in order to gain your campsite wristbands and passes.
  • We are unable to issue your passes and/or wristbands prior to arrival at the Campsite and no passes/wristbands will be sent in the post for delivery

AMMENDMENTS TO YOUR BOOKING

  • If you want to amend your booking, you must notify us as soon as possible. Subject to availability and the conditions below,, amendments to your booking can be made.
  • No amendments to bookings any later than 21 days before the event. Any additions to bookings can be made in person at the campsite reception and are subject to availability.
  • We do not issue refunds unless the entire Brighton & Hove Pride is cancelled due to extreme weather or an act of terrorism.

LIABILITY

Please read this section, as it is important that you understand what you are agreeing to

Nothing in this section limits or attempts to limit our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or attempt to exclude our liability.

If we fail to comply with these Terms & Conditions we are responsible for loss or damage you suffer that is a direct and foreseeable result of our failure or our negligence.  We shall not be responsible for any losses that you suffer that are indirect or not foreseeable, including, but not limited to, loss of income or revenue, loss of business and loss of anticipated savings.

As our Site is located in a rural environment, we do not accept responsibility for any damage, injury or inconvenience caused by plants, trees, insects or wildlife.

We do not accept responsibility for anything that adversely affects your stay that is outside of our control.

The Laws of England and Wales apply to this Agreement and the courts of England and Wales have exclusive jurisdiction to decide any dispute arising out of or in connection with this Agreement.

PHOTOGRAPHY POLICY

A person may be denied entry to, or removed from the campsite if they are found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if they take any photograph, make a film, sound recording or broadcast of anything for commercial gain.

Brighton & Hove Pride official photographers and film crews are in attendance at all event sites and attendees give permission for photographic material to be used for Brighton & Hove Pride promotional purposes. There will also be representatives of the LGBTQ+ and mainstream media outlets in attendance documenting the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear to them if you are approached.

 

 

 

 

 

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Parade

Table of Contents

Parade Entry Terms & Conditions……………………….. 1
Documents to submit……………………….. 2
Conduct……………………….. 2
Pre-parade Requirements……………………….. 3
Litter & Recycling……………………….. 3
Safety……………………….. 3
Entry Fees……………………….. 4
Standards for Corporates Engaging in Pride via Parade Entries and / or Sponsorship……………………….. 5
Parade Entries……………………….. 5
Campaign Rights……………………….. 5
Social Media & Consumer Facing Messaging……………………….. 5
Products or Services, Advertisements or Sampling……………………….. 6
Sponsorship……………………….. 6
Parade Terms and Conditions……………………….. 7
Online Application Information……………………….. 7
Financial & Contractual Requirements……………………….. 11
Liability Release……………………….. 12

Documents to submit

In 2019 we are using electronic forms for you to submit your documentation.

The Documents you will need to submit are:

A copy of your Risk Assessments for your entry in this year’s parade

A copy of your Public Liability Insurance Certificate

A copy of your Equality Policy/statement to show your organization is non- discriminatory
and open to all members of the community where applicable

A copy of the motor vehicle or HGV insurance (if you have a vehicle/s in your parade entry)

Vehicle/s registration number (if vehicle entry)

A copy of the drivers driving license and copy of ID for any persons sitting in the vehicle
with the driver for the duration of the parade. (if vehicle entry)

A signed acknowledgement form that you have read the Technical & Creative Briefing
Documents

You will be required to watch the parade briefing presentation and answer a short questionnaire about the briefing.

IMPORTANT – Please note: Failure to submit appropriate evidence before the deadline requested will mean your organisation will NOT be able to participate in the Brighton Pride LGBTQ+ Community Parade. All evidence is required by the 30th April 2019 failure to meet deadlines means that we cannot continue your application and you will be withdrawn as a parade participant. You will NOT be allowed to enter the parade and a refund will not be issued if we do not receive your documents by this date.

Please note the following conditions of entry which are binding on all your participants. Most are self-explanatory and all are borne out of necessity, please contact the Brighton &Hove Pride office with any queries you may have parade@brighton-pride.org

PARADE ENTRY TERMS & CONDITIONS

Conduct

Whilst we recognise that Pride was born out of protest and encourage political participation, parade entries will be withdrawn or removed should any group or individual denigrate the work of Brighton & Hove Pride or other charities, community groups and businesses, participating in the community parade.

No nudity will be permitted, nor flashing or exposure of areas of the body which are normally covered when out and about in public.

No alcohol or drugs to be consumed whilst participating in the community parade. No alcohol should be carried in or on any float, or by walking participants. No participant should be under the influence of alcohol or any controlled substance.

If alcohol is found on any vehicle or seen to being consumed by members of your group the entire group/vehicle will be removed from the parade and you will be asked to leave the parade when it is safe to do so.

No flyers, leaflets, promotional materials or any other items are to be thrown from a vehicle or walking group into the crowds at any time.

You must keep your parade entry moving as per the guidance from your parade supervisor

Participants that break any of the conditions above may be asked to leave the parade at any time.

Parade Photography & Publicity

The Pride Community Parade is a high profile public event that is covered by local, national and international media. As well as Pride’s own photographers whose images are used for press and PR, participants in the Parade may be photographed or appear in televised coverage produced by other media. As the Parade is held on public streets, Brighton Pride has no control over this.

Pre-parade Requirements

Where required you will ensure that your group or parade vehicle has the required number of safety/wheel stewards to look after your group/vehicle.

You agree to share the briefing video with all your safety/wheel stewards well in advance of the parade taking place.

You agree to provide all the requested documents as requested in both the  Application Form and Further Information Form by the deadline set by Brighton & Hove Pride .

Litter & Recycling

Brighton Pride is discouraging single use plastic on all of its managed sites in 2019. Please encourage all your parade participants to bring and use refillable containers for water. There is a water tap available at the registration point on Hove Lawns for filling larger reusable containers or to refill individual containers.

Please keep all your rubbish with you and dispose appropriately at the conclusion of the parade.

When planning your float/parade entry please consider using recycled materials and keep your litter generation to a minimum.

Safety

Mounting and dismounting from a moving float:

Mounting and dismounting from a moving float is not permitted except in an emergency as communicated by the parade management team.

Speed:

Floats incuding non motorized mobile units must be capable of maintaining a minimum speed of 5 miles per hour

Entry Fees

Parade Entry fee’s cannot be transferred, exchanged or refunded unless the entire Community Parade is cancelled due to unforeseen circumstances such as extreme weather conditions or an act of terrorism, should this occur all parade entries will be offered a full refund.

PLEASE NOTE THAT YOUR PLACE IN THE PARADE IS NOT GUARANTEED UNTIL YOU HAVE MADE THE FULL PAYMENT.

THE PAYMENT DEADLINE FOR ALL ENTRIES WILL BE 30th APRIL

SHOULD FULL PAYMENT NOT BE MADE BY THE DEADLINE THEN YOU WILL LOSE YOUR PLACE IN THE PARADE.

Please remember that there are no refunds for missing payment deadlines and no ability to renegotiate a new deadline payment.

You must abide by Brighton & Hove Pride’s payment terms which are 28 days from the date of invoice or the deadline date whichever is sooner.

Parade Participants Tickets For Pride Festival

Tickets to enable participants of the parade to attend the Pride Festival on Preston Park are available for local LGBTQ+ community groups with a registered / established membership. To ensure fairness to all entries, allocation of parade participant tickets will be limited in number to each parade entrant.

Other not for profit entries may apply for an allocation of parade participant tickets for the Pride Festival on Preston Park for their group on a first come first served basis as numbers are limited.

Business and commercial partners may apply for an allocation of park tickets for their group but are subject to availability.

STANDARDS FOR CORPORATES ENGAGING IN PRIDE VIA PARADE ENTRIES AND / OR SPONSORSHIP

Parade Entries

Brighton & Hove Pride is grateful to parade entries from corporate organisations and consumer brands. Without their support many community pride entries would not be possible. However, to maintain the integrity of the community parade it is important that these types of entries support and celebrates the rights, achievements, culture, and aspirations of those belonging to the LGBTQ+ community. Entries for the parade must not be discriminatory, homophobic, racist or sexist.

Floats, banners, t-shirts, flags or any form of messaging in the parade entry MUST include specific messages of support for the LGBTQ+ community or their rights.

Consumer promotions, offers, generic branding, straplines, marketing messages on their own as part of a parade entry are not permitted.

All messages should show and demonstrate what the sponsor / parade entrant believes and or wants to stand for.

If you believe in your LGBTQ+ employees, in diversity, these can all be expressed in signage. There is no specific form for the wording of your supporter’s message, although the message will need to be approved by Brighton Pride CIC before your entry is confirmed. The message must mean something to your organisation, be real and be relevant to the LGBTQ+ community and reflect your support for inclusion and diversity and ideally align with the message of your entry.

Remember, the important thing is your demonstration of support for your LGBTQ+ employees or community and not the company/organisation standard branding.

Campaign Rights

Corporate bodies and consumer brands that book a parade float or request a parade entry must be careful to ensure that they do not run promotional campaigns either nationally or locally on the back of your parade entry. Each individual Pride organisation will all have their own rules and rights of inclusion associated with a parade entry but these are NOT to include or allow promotional rights these are reserved for official sponsors of the event.

Social Media & Consumer Facing Messaging

Brands must be careful to ensure any communications around parade entries clearly state how they are involved with individual organisations e.g. booking a parade entry with one Pride organisation does not include rights to create social media campaigns. Social media messaging and consumer facing messaging must be clear about what the brand is specifically supporting.

Products or Services, Advertisements or Sampling

To maintain the integrity of the Parade, no product advertising is permitted unless you are an official sponsor of the relevant Pride Organisation.

Businesses and organisations can stand up and say who they support but not advertise specific products or run campaigns. This includes bar nights, parties, special events, organisational campaigns and political messages.

Promotions and distributions of product sampling and/or services are not permitted. Ineligible activations include (but are not limited to):

Handing out products, samples, and leaflets

Use of digital screens, SMS competitions, digital and social media platforms to broadcast, promote messages or engage in commercial transactions

Filming of your float and the parade for immediate and/or later broadcast across all forms of media, including online communications such as social media without disclosure on your Application forms and approval from the Pride Organisation will not be permitted

Communication in any form of special offers or competition is not permitted unless authorised by Brighton Pride.

Sponsorship

Whilst Sponsorship packages generally include more rights for brands and corporates around promotions, once again brands must be clear in their support for individual Pride events across the UK rather than generically sponsoring Pride as a national event. Promotional messages must celebrate the rights, achievements, culture, and aspirations of those belonging to the LGBTQ+  community

Online Application Information

Brighton & Hove Pride retains the right to refuse any application without liability. Brighton & Hove Pride retains the right to cancel the Brighton & Hove Pride Festival or any Pride events at any time, in part or in full, without liability. The act of receiving an online application shall not be deemed to impart or imply any obligation for Brighton & Hove Pride to accept any bid or application.

Applications will be considered incomplete and will not be placed on hold until full payment has been made. Once your application has been accepted and processed no refunds will be issued. Entries are non-transferrable. Application close date is firm and non negotiable.

In order to participate in the 2019 Pride Community Parade, all organisations, affiliates, and individuals must:

Support the mission, vision, and values of Brighton Pride (APPENDIX A)

Return all essential documents to the online portal

Ensure all Parade participants watch the parade briefing video

Abide by the Rules of Parade Entry and all Terms & Conditions

Acknowledge that a failure to honour the Parade values or comply with
Brighton & Hove Pride rules could result in penalties, including a person or group’s exclusion from this or future Brighton Pride Community Parades.

All applicants must meet category eligibility requirements as outlined in the online application. If requested by Brighton & Hove Pride, applicants must provide proof that they qualify for the category applied for. Should there be a dispute, Brighton & Hove Pride reserves the right to decline an application on the grounds of ineligibility or offer the Parade Applicant an opportunity to re-apply under the appropriate category along with payment of the appropriate fees.

Parade participants and organisations who breach any of the terms and conditions may be banned from participating in future Brighton & Hove Pride Events.

Please note that the Parade is a rain or shine event. Brighton & Hove Pride does not assume any liability for bad or inclement weather or other factors outside of our control. For further 2019 information visit our web site at www.brighton-pride.org

All applicants participating in the 2019 Parade are required to thoroughly read and agree to all of the following.

By completing the application and affixing a signature thereto, the applicant agrees to abide by the Terms & Conditions listed below:

WHEREAS

On behalf of and with authority of the organization/ business/ individual making the application:

1) The Applicant confirms that they are 18 or over and have the authority to assume full responsibility for the behaviour of all persons participating in the parade group falling under this application. The Applicant further agrees to comply by and enforce all applicable laws and regulations in connection with the event.

2) The Applicant operates in a manner consistent with the celebration of Brighton Pride and the positive value of diversity and identity in the LGBTQ+ communities.

3) The Applicant hereby declares that policies upholding equality of opportunity and non-discrimination have been adopted, by which discrimination on the grounds of Race, Colour, Creed, National Origin, Religious or Political affiliation, Sex, Age, Personal or Family Relationships, Disabilities, HIV/AIDS, Income Restrictions, Union Affiliation, Sexual Orientation, Gender Identity and Expression is prohibited by the organization/business or individual.

4) The Applicant understands that alcoholic beverages and illegal drugs/ NPS are not permitted on the Parade route .

5) The Applicant specifically agrees that Brighton & Hove Pride assumes no responsibility for damages to persons or property however caused, as a result of or pertaining to the participation and/or activities of the organization/business or individual.

6) Messaging in the Parade:

a) The Applicant will not present any messages – verbal, written, in imagery or otherwise – that promotes or condones violence or the incitement of hatred toward any person/s.

b) The Applicant will respect the right of all members and supporters of our communities to participate in Pride 2019.

c) The Applicant agrees that all messages delivered during the participation in the Pride community Parade will remain non-violent and in accordance with the guidelines above.

d) The Applicant will tailor their messaging to be in accordance with the theme of the Pride 2019 festival

e) No commercial messages or advertising will be permitted, and no branding or messaging from third-party companies will be permitted on any floats.

f) No commercial or brand promotions on social media or other platforms are permitted unless as part of an official sponsorship or agreed partnerships.

g) Your Parade Entry does NOT make you an official Brighton Pride Partner or Sponsor and you may not promote advertise or imply that you are. If you wish to become a Partner please contact sponsors@brighton-pride.org

h) You are prohibited from advertising or promoting any other group, company, business, organization or product on your float, costumes, banners or vehicles without prior approval from Brighton & Hove Pride CIC.

i) Consumer facing promotions around parade entries are not permitted. Rights can be purchased as part of sponsorship packages. Contact sponsors@brighton-pride.org for more details.

j) Distribution of gifts, goods, flyers, printed material and or any promotional goods is prohibited along the Parade route without prior approval from Brighton & Hove Pride and agreement from Brighton & Hove City Council.

k) The Brighton & Hove Pride logo may NOT be used on tshirts, flyers, posters, merchandise or other promotional materials without the written permission of the Brighton Pride Communications Team. Please email media@brighton-pride.org if you wish to enquire.

7) Floats and vehicles in the Parade:

a) The Applicant agrees to build their float and or vehicle to the specifications detailed in the Technical Brief.

b) The Applicant understands that the driver of any vehicle participating in the Parade must possess a valid Driver’s license in the class appropriate to the vehicle, and appropriate insurance available for presentation at all times on the day of the Parade. The Applicant understands that any driver who is unable to produce a valid license or insurance in advance or on the day will be removed from the Parade. Anyone sitting with the driver in the vehicle must also provide ID. These documents will be checked prior to the event. If the Driver of the vehicle does not match the ID that has been previously been submitted to Brighton & Hove Pride CIC then the driver will be removed from the vehicle and may be detained by the Police for questioning.

c) Any drivers found to be intoxicated or with controlled substances or alcohol on their person or in their vehicles will be removed from the Parade.

d) The Applicant agrees that all drivers of motorcycles, or any other vehicle that requires protective clothing must wear the appropriate riding gear, including helmets, while riding their motorcycles.

e) The applicant will comply with the rules and regulations of the parade assembly area and acknowledges that the assembly area is not a building area. Floats are to arrive ready-made with only final touches being applied on arrival.

f) The applicant acknowledges and is responsible for ensuring that all floats have a dry powder chemical extinguisher and a basic first aid kit on board.

g) The applicant acknowledges that at the end of the parade floats will be allowed to stop for 5 minutes to allow participants to disembark before being directed away from the Parade finish area to de-rig in an area off site. Road ready vehicles are vehicles deemed to be safe on public roads in accordance with the Highway Traffic Act.

h) Each Parade applicant must have Public Liability Insurance (minimum £5 million). A copy certificate from your insurer and all other appropriate documents must be provided by the deadline 15 June 2018

i) Float building materials & decorations:

All construction and decorative material must be manufactured or treated so as to be effectively flame retardant. Please avoid paper construction as, even when sprayed with flame retardant solution, this is not always 100% effective.

Float building materials must not be near or part of the exhaust fumes outlet.

No sharp or unfinished edges should be exposed.

No glass / crystals should be used.

No objects or literature of any kind shall be thrown from any float or distributed by any participant at any time.

Only diesel generators are permitted.

j) Vehicle & Safety Stewards

It is the responsibility of the float organiser to provide sufficient wheel stewards as follows –

Articulated lorry – Six, one at each corner and in between the traction unit and trailer.

Small lorry- Four, one at each corner

Delivery vans – Four, one at each corner.

Cars – Two, one at each front corner.

The wheel steward role is the sole responsibility of the of the designated safety stewards and these people CANNOT be swapped once the parade has started..

Driver’s vision: To comply with Highways Regulations floats shall be so designed as to avoid any obstruction to the driver’s field of vision both front and rear.

k) Vehicle maintenance:

Vehicles and trailers must be properly serviced. Vehicles being used as floats should be serviced for fuel, oil, water, tyres and battery prior to parade day. Evidence of this will be required during the pre-Parade safety checks. The Parade Manager or Safety Officer retain discretion to withdraw any unsafe vehicle.

l) Fire extinguishers and naked flames:

All vehicle entries must carry a minimum of 1 x fully charged (2 gallon/5 litre) extinguisher of an appropriate type suitable for the materials and equipment used in the construction of your dressed float. The extinguisher must be readily accessible on the vehicle and must be sealed, tagged, and dated within the previous 12-month period. Each participating organisation must ensure that a member of the group on the float is designated and trained to use the extinguisher if required.

m) Strictly No Naked Flames & Smoking

Naked flames and smoking is strictly prohibited on all floats.

n) First Aid:

Every vehicular float must carry a first aid kit.

o) Electrical systems & PA Systems

Electrical systems and wiring must be of a type approved for exterior use, should have sufficient capacity, be properly secured to prevent damage or accidents, all lead terminals to be enclosed within approved waterproof devices or enclosures, and have appropriate circuit and earth leakage protection. Where batteries are used, they should be fixed securely, not above head height and be adequately protected from the weather and moisture. Each battery installation should also include a battery “Spill Kit”. All electrical equipment must be installed and certified by a competent and qualified person.

8) Walking Groups

a) Stewards for Walking Groups:

1 x steward per 15 x participants (or part thereof). Stewards are to ensure that the group moves as a cohesive unit and will act as the groups safety monitor.

9) Consequences

The Applicant understands and agrees that any breach of contract may result in one or more of the following consequences:

a) Refusal of permission to participate in the Parade

b) Removal from participation during the Parade

c) Legal action with respect to Breach of Contract and/or Trespassing

d) Exclusion from participation in future Parades

e) Application of criminal charges

f) Legal action to recover monetary costs related to actions by the participants, including damage to property, court fines and fees resulting from lawsuits or charges against Brighton & Hove Pride CIC

Financial & Contractual Requirements

All fees are payable online by PAYPAL or BACS ONLY; cash will not be accepted. Applications will not be processed if payment is incomplete by the set deadline date.

Liability Release

In consideration of the acceptance of this application and permission to participate in the Brighton Pride Parade, I, for myself, my heirs, executors, administrators, successors and assigns hereby release, waive and
forever discharge Brighton Pride staff, board, volunteers, and suppliers and all other associations, sanctioning bodies and sponsoring companies, and all their respective agents, officials, servants, contractors, representatives, volunteers, staff, elected and appointed officials, successors and assigns OF AND FROM ALL claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWSOEVER CAUSED, arising or to arise by reason of my participation in the said event, whether as an exhibitor, spectator, participant, competitor or otherwise, whether prior to, during or subsequent to the event, AND NOTHWITHSTANDING that the same may have been contributed to, or occasioned by the negligence of any of the aforesaid.

I FURTHER HEREBY UNDERTAKE to HOLD AND SAVE HARMLESS and AGREE TO INDEMNIFY all of the aforesaid from against any all liability incurred by any or all of them as a result of, or in any way connected with my participation in the said event. BY SUBMITTING THIS ENTRY, I ACKNOWLEDGE HAVING READ, UNDERSTOOD AND AGREED TO THE ABOVE WAIVER, RELEASE AND INDEMNITY.

I have READ, UNDERSTOOD and AGREE TO all the terms and conditions of this application and all the terms and conditions contained herein.

Signed

Name

Organisation

Date

Markets

BRIGHTON PRIDE CIC GENERAL TERMS AND CONDITIONS 2019

ALL STALL HOLDERS WILL AGREE TO THE GENERAL TERMS & CONDITIONS 2019 AS PART OF YOUR APPLICATION

Below are the operational procedures for concessionaires, all traders need to be aware of how Brighton Pride CIC operates i.e. flow of paperwork, documentation required, payments etc.

Brighton Pride CIC reserves the right to remove any trader from the festival site who does not comply with the obligations outlined within this document.

Before we provide you with a contract we would like to know that you fully understand what to expect.

DEFINITIONS

  • The terms ‘you’, ‘yours ’and ‘trader’ refers to the person on the application form.
  • The terms Brighton and Hove Pride and ‘we’ refer to the festival organisers
  • The term ‘market trader’ refers to one who sells items, goods or services that do not involve the preparation or handling of food or drink.
  • The term ‘food trader’ refers to one who sells food or drink.

REGISTRATION

  • Before you are granted access to Brighton Pride you are required to submit an Application Form along with the requested documentation.
  • The application will NOT be accepted as a part application, ALL the supporting documentation are required to be submitted at the same time.
  • Once the Concessions Team receives your completed application, your details will be entered onto the Brighton Pride CIC Database.

APPLICATION FORMS

All applications will be processed based on the information you have supplied on the form; any areas on the form left blank WILL delay your application and may result in your application being rejected.

All applications can be accepted or declined and you will receive notification of the assessment.

OFFER TO TRADE AGREEMENT

Once an application form has been accepted an ‘Offer to Trade Agreement’ will be sent to you.

Upon receiving the Offer to Trade you are still NOT confirmed onto the event. On receiving the Offer to Trade please read very carefully as all information relating to your offer will be detailed in this document.

Any changes/amendments should be requested in writing to Pride CIC, any relevant and acceptable changes can be made and a new agreement issued. Any amendments/changes are still required to be completed by the deadline date, which is 30th June 2019.

Please note, the price is for a pitch only, Brighton and Hove Pride CIC do not provide any infrastructure.

PAYMENT

Payments must be made in full once the invoice has been issued, we are unable to take deposits or payment plans.

All payments must be made within the terms on the invoice, which is 28 days. Failure to make payment within the 28 days will result in your offer to trade being withdrawn and the pitch will be offered to another trader

GROUND

The ground is parkland, mainly grass and on a slight incline but uneven in places. It is likely that the site may be muddy, water-soaked or dusty depending on the weather – it is not a stadium and does not have a hardstanding floor. The postcode for the event is BN1 6SD

You will need a minimum of 20kilo of weight on each leg of your gazebo

LITTER BOND

All traders are required to pay a litter bond.

The litter bond must payable in cash to Brighton Pride CIC Market Manager and must be paid upon arrival to the site. The cash will not be banked and will be returned to you as you leave the festival provided the pitch is left tidy and in good order.

Please ensure that you see your market manager before departing from site, if your pitch is not signed off by the market manager as being left tidy and in good order we reserve the right to retain all or part of the bond. Any disputes will be settled within 30 days.

The litter bond will be the following:

Market traders will pay a £250 litter bond – this consists of £100 litter bond and £150 for potential hire equipment

Food traders will pay a £350 litter bond – this consists of £200 litter bond and £150 for potential hire equipment

If you fail to provide the correct PPE to your staff such as high vis vests or if your stall fails the health and safety inspection due to insufficient weights or guy ropes these will be provided to you and the money will be deducted from your litter bond.

You will need to have a minimum of 20kilos on each leg of your gazebo

CHANGES TO APPLICATIONS/CIRCUMSTANCES

Once an Application has been accepted, any changes i.e. size of pitch, power requirements, vehicles, and products to be sold etc. need to be submitted in writing before 30th June 2019.

Any changes NOT made in writing will not be accepted. Contract changes may incur extra costs that will be charged accordingly.

Brighton and Hove Pride CIC, Concessions Manager will acknowledge any changes that are made in writing with written confirmation.

INSURANCES

All traders must adhere to current trading legislation, and hold full Employee and Third party liability insurance (NMFT, MOCA or equivalent). Each Trader is responsible for providing their own Public Liability Insurance. Employers’ liability and public liability insurance must be displayed in stalls at all times. Copies of all insurance MUST be sent to traders@brighton-pride.org.

A contract will not be issued until all your paperwork has been received and checked by our team.

  • Traders are obliged to have public liability insurance to a minimum value of £5,000,000 to cover any hazard or loss that may occur at the festival.
  • All employees must be covered by employer’s compulsory liability insurance for no less than £5.000,000
  • Traders must also be covered by product liability insurance for no less than £5,000,000 Losses

By accepting these terms and conditions, you acknowledge that Brighton Pride CIC and/or their employees are not responsible or liable for:
• Any financial losses incurred by you;
• Any loss of or damage to your equipment, goods or personal belongings;

  • Any injury to employees or staff working for or connected to you and your business

We recommend that you insure your property against any form of damage.Traders need to ensure their stall infrastructure is sturdy enough to withstand adverse weather conditions and is secure.

RISK ASSESSMENTS/HAZARD ANALYSIS

All traders are required by law to have Risk Assessments & Hazard Analysis in place. All Risk Assessments & Hazard Analysis are to be submitted with your application to the Concessions office and copies MUST be available for inspection on site. Copies of all paperwork MUST be sent to traders@brighton-pride.org. A contract will not be issued until all your paperwork has been received and checked by our team.

SUB-CONTRACTING TO THIRD PARTIES

No traders are permitted to sub-contract any pitches to third parties or other contractors. The trader who applies to the event and has been accepted will be the only trader permitted on site and allowed to trade. Any other traders other than the company accepted will be refused access to site, prevented from trading and no refunds on concession given.

PRODUCTS/PRICES

You are offered your pitch on the strength of the products and tariffs listed on your application form and as detailed in the confirmation letter. The product list and tariff should be an accurate representation of what you intend to sell. In some instances traders may be asked not to sell certain items to avoid clashes with other traders.

If the organisers discover that you are selling products or charging tariffs not listed we will ask you to withdraw the items or return to the agreed tariff. If you refuse, we reserve the right to enforce closure of your trading operation.

Traders are only permitted to sell products that they specified on their application form (this must be accepted by Brighton and Hove Pride CIC).

All prices must be clearly displayed at all times on your stall, like wise any traders found trading without clearly displaying a price list will be closed down – This is a condition of the event license and a condition of your agreement.

Brighton and Hove Pride CIC may specify certain products to be sold on events i.e. Sponsors Products.

Trading Standards officers support Brighton and Hove Pride CIC and will be present on all Pride event sites to monitor and power the pricing of products.

The following items are prohibited and cannot be sold at any time:

  • Illegal Drugs
  • Legal highs of any kind or substances governed by the new Psychoactive Substances Bill
  • Jelly vodka shots
  • Cigarettes or Alcohol.
  • Shisha, Paan and any other tobacco product
  • E-cigarettes or any other vape product
  • Items relating to official festival merchandise, or acts appearing therein, unless by special arrangement
  • Hand held candles/ wax flares, or any kind of ‘Sky/chinese Lanterns’.
  • Offensive weapons
  • No megaphones or air horns.
  • Any branded clothing, footwear or sunglasses unless by prior arrangement due to sponsor commitments
  • Racist/ offensive material.
  • Any unauthorised CD’s, DVD’s.
  • Food or drink without caterers license.
  • No super soakers or water pistols
  • No large umbrellas
  • No inflatables
  • No drones
  • Unofficial tabards and reflective jackets
  • Fold up chairs, stools and seat sticks
  • Portable laser equipment and pens
  • No disposable BBQs, camp cookers, fuel stoves or firelighters
  • Traders must not sell any item purporting to be official or unofficial festival merchandise of any description, or in any regard to any of the artists appearing at the event
  • The organiser reserves the right to require the Trader to remove any merchandise not specified on the stall space application form, or if the merchandise is deemed offensive or in conflict with the event sponsors. Unauthorised Pride logos on any goods – such as T-shirts, baseball caps and craft goods – and any bootleg goods – will be confiscated. Including goods being offered that have a connection with any band/act appearing at the event.

EVENT INFO /TRADERS PACK

Once your application has been confirmed with Brighton and Hove Pride and all monies have been received and cleared, Brighton and Hove Pride CIC will provide you with all necessary information relating to the event. A Trader’s pack will be issued which explains ALL information and Do’s and Don’ts for the event.

Please ensure you read this information as it does differ from event to event. It is your responsibility to read through the Trader’s Pack and comply with the event site rules and regulations. Anyone found disregarding the event site rules and regulations will be held accountable, resulting in possible closure and site eviction.

EVENT PACK

You will be sent an Event Pack, which will include:

  • A map with the market location marked on it
  • Your arrival time and date
  • A copy of the site rules
  • Contact details for the Concessions Team

SITING

Specification relevant to each event.

  • All arrival times/dates must be adhered to; anyone not arriving within specified times/dates etc. may be refused access to site and no refunds given.
  • Brighton Pride CIC will not be responsible for contractor delays due to traffic congestion, vehicle breakdowns etc.
  • Once Siting commences each trader will be put in position by the Concessions Manager (not all traders will be sited immediately upon arrival to site) Siting could be delayed due to unforeseen site circumstances i.e. bad weather etc.
  • Any pitch locations agreed by Brighton Pride CIC prior to an event could change due to issues experienced on the day etc., should this be the case Brighton Pride CIC will endeavor to accommodate each trader accordingly.

VEHICLES – MOVEMENTS / CURFEWS

  • Do NOT use HAZARD LIGHTS when moving around site. Please use your indicators to inform people of vehicle movement.
  • All vehicles MUST abide by the site rules. Vehicle movement must not exceed 5mph.
  • No Motorcycles or quad bikes permitted on ANY site. Golf buggies are permitted with prior permission – see your Event Specification. (Adhere to site Regulations on driving; a full UK driving license is required to be held by all drivers)
  • Due to volume of public on site, there are strict vehicle curfews in place on site, no vehicle will be allowed to move from 10am on Saturday 3rd August until the safety officer deems it safe to do so with the same on Sunday 4th August until the safety officer deems it safe to do so
  • All vehicle curfew times will be in the Event Specifications. Any vehicles found moving while the curfew is in place will be removed from site and the vehicle pass will be confiscated.
  • All vehicles are brought to site at the owners risk and must be suitably insured.
  • This is IMPORTANT enough to repeat: no trader vehicles whatsoever are permitted to move on site during live days, i.e. when the public are on site between Saturday 3rd August 10am until the safety officer deems it safe to do so– Sunday 4th August from 10am until the safety officer deems it safe to do so. Any vehicles you may see moving will belong to contractors or crew who have been authorised to do so

RUBBISH

  • Traders are responsible for keeping 10m areas both in front and behind their allocated trading space tidy and free of rubbish at all times.
  • All Rubbish must be put into appropriate skips or waste fluid containers; traders must leave their site as they found it. Traders leaving any rubbish, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of rubbish and may not be invited back to trade at future events.
  • A grading system is in operation to assess the area, which has been left by traders.
  • Failure to leave your pitch rubbish free, will result in your litter bond being withheld

POWER

  • Power can be supplied at an additional cost, please, make sure you have the correct leads and all equipment is PAT tested
  • Electricity requirements need to be detailed on the application form. There will be a charge for power. Food traders may have a minimum of 4KW (16A). Additional charges will be levied on site should your requirements exceed what you have applied for.
  • Traders need to supply their own cables and connectors
  • Electrical equipment and appliances must comply with relevant HSE regulations and must have undergone a Portable Appliance Test (PAT) safety check within the 12 months prior to the festival unless the item is under 12 months old, in which case a purchase receipt for that item will suffice. A qualified electrical engineer must carry out the safety check. Each appliance requires a PAT certificate.

When on site, should there be insufficient testing certificates for your electrical equipment, a registered engineer will be called to certify your equipment. You will be liable for the cost of any on-site testing.

  • No form of generator must be used onsite.
  • The event takes place in daylight, so you may not need power.

FIRE PRECAUTIONS

  • All Traders using electric must carry a Fire Extinguisher, which carries a certificate of service within the last twelve months.
  • All materials used for building, decorating or covering stands must be of non-flammable material.
  • Fires and barbecues are strictly forbidden.

SECURITY

Traders must co-operate with site Security at all times. Security has the right to search any person or vehicle entering the site

Brighton Pride CIC reserves the right to exclude or remove from the event site any person. Pride takes no responsibility for items left on site, any specific requirements should be made in writing by the 30th June although this cannot be guaranteed

CATERERS

  • All traders need to supply recyclable materials to the public e.g. paper plates, wooden cutlery, etc.
  • Food traders are required to have a 5kg dry powder fire extinguisher and fire blanket at their stand
  • Food Traders must supply a completed fire risk assessment
  • Only one spare cylinder of liquid petroleum gas (LPG) may be kept at your stall at any time. If you wish to store additional LPG cylinders, please liaise with the market manager in advance.
  • Gas appliances must comply with relevant HSE regulations and must have undergone a Gas Safe check within the 12 months prior to the festival.

Food traders must ensure that the Gas Safe registered engineer inspecting your appliances is qualified to check LPG and catering units. We suggest you check on the Gas Safe Register website (www.gassaferegister.co.uk)

Should there not be sufficient safety checks on your gas equipment, a registered engineer will be called to certify your equipment is fit for purpose. You will be liable for the cost on any on-site testing.

  • Please, do not bring any plastic materials that may shatter and leave debris that will cause ongoing damage to Park users when handed back for public use
  • Individual sachets of sauces are not permitted
  • Trading Managers will reserve the right to remove from traders any materials supplied to the public that are likely to cause damage and traders will not be compensated for any resulting loss
  • Food hygiene regulations must be adhered to at all times
  • Do not dispose of any waste water or cooking oil on to the grass or down drains, this must be taken off site and disposed of accordingly
  • All food traders are allowed one vehicle only (in addition to any serving unit) to remain static on site behind their stand
    Please ensure that you have booked a large enough pitch to accommodate your vehicle.
  • No trader is allowed sell alcohol. Alcohol rights are exclusively contracted through Brighton Pride. Any trader found selling alcohol will be closed down and may not be invited back to future events

FOOD HYGIENE

  • Food traders must comply with The General Food Regulations 2004, The Food Safety and Hygiene (England) Regulations 2013, and Regulations (EC) 178/2002 and 852/2004
  • Food traders must bring to site and use purpose built hand washing facilities with hot and cold running water.

PLEASE NOTE we will NOT accept water from a tea urn poured into a bowl as “hand washing facilities”. Those who come onto site without appropriate hand washing facilities will be closed down and their fee will not be refunded

  • Food traders are required to provide details of the local authority where they are registered and their current Food Hygiene Rating Scheme score. Confirmation of the trading name of the business, as it appears on the Food Hygiene Rating Scheme site, must be stated on the booking form. No food trade pitch will be fully confirmed without registration details.

NOISE

At most events reasonable music within the confines of stand is allowed, excessive noise will result in your stand being shut down, if you are unsure, check with the market manager.

UNDESIRABLE ACTIVITIES

If it appears to Brighton Pride CIC that the Trader or their staff may be engaged in activities deemed to be contrary to the best interests of the event or which appear to be in breach of the law, Brighton Pride CIC reserves the right, without any liability to the Trader, to require you to vacate the space and refuse the Trader the right to further participate at the event.

Any trader or their staff found not complying with the terms of the site license or any of the terms stated in the contract will be closed down and/or removed from site and they shall not be entitled to any refund.

PASSES

  • Each stand will be allocated a maximum of 4 passes for staff working the event. Additional passes can be purchased from Brighton Pride at a discounted rate, however, there are a limited amount available
  • Passes are allocated upon arrival to site, these will NOT be sent to you
  • Accreditation – all traders will need to provide names, number of staff and vehicle registration details so that passes can be issued
  • All Passes must be worn correctly, clearly visible at all times and shown to security when requested
  • Passes are non transferable
  • Any traders found selling staff passes will be immediately closed down, escorted off site and all passes will be removed
  • Passes are allocated per organization and are not allocated on different entries for example, if you have a parade entry and a stall you will be allocated a set amount of tickets and these cannot be increased

WATER

The pitch fee includes access to a supply of clean water. This will be in the form of a standpipe and tap to be shared with other traders.

  • Traders are not permitted to have a direct feed from the communal tap.
  • Ensure that no other standpipes/taps are used.
  • Ensure you have adequate water barrels, which are cleaned out daily.
  • Standpipes may be some distance from your pitch, a two-wheel truck or similar may come in handy!

OFFICIAL ORGANISATIONS

Traders are required to co-operate fully with Site Management, Security, Emergency Services, Police and all official organisations on site such as Environmental Health, Fire Officers, HM Revenue & Customs Staff, Environment Agency, Immigration and Trading Standards Service etc.

HEALTH & SAFETY

All employers, whatever the size of the business, must:

  • Make the workspace safe
  • Prevent risks to health
  • Ensure that plant and machinery is safe to use, and that safe working practices are set up and followed
  • Make sure that all materials are handled, stored and used safely
  • Provide adequate first aid facilities
  • Ensure all staff have received adequate training for their role
  • Tell staff about any potential hazards from the work they do, chemicals and other substances used by the firm, and give staff information, instructions, training and supervision as needed
  • Set up emergency plans
  • Make sure that ventilation, temperature, lighting, and washing and rest facilities all meet health, safety and welfare requirements
  • Check that the right work equipment is provided and is properly used and regularly maintained
  • Prevent or control exposure to substances that may damage the health of staff
  • Take precautions against the risks caused by flammable or explosive hazards, electrical equipment, noise and radiation. Ensure you are well versed in the Noise at Work Act.
  • To avoid potentially dangerous work involving manual handling and if it can’t be avoided, take precautions
  • Reduce the risk of injury
  • Provide health supervision as needed
  • Provide protective clothing or equipment free of charge if risks can’t be removed or adequately controlled by any other means
  • Ensure that the right warning signs are provided and looked after
  • Report certain accidents, injuries, diseases and dangerous occurrences to either the Health and Safety Executive (HSE) or the local authority, depending on the type of business
  • Provide a minimum of 20kg weight on each gazebo leg 

TRADING

  • Brighton Pride CIC cannot be held responsible for the level of trading during the event.

REFUND POLICY

  • NO REFUNDS will be issued if a replacement trader cannot be found to take your pitch, however, if a replacement trader is found a £25 admin fee/cancellation fee will be charged if a booking is confirmed and then cancelled up to eight weeks prior to event date. After this date no refunds will be issued.
  • NO REFUNDS will be given to traders as a result of adverse weather conditions, nor as a result of changes in performance programs, open timings or re-siting of acts to different stages/areas within the festival/event. In the unlikelihood of the event being cancelled no refund will be given on concession

RESPONSIBILITY OF TRADERS

  • Brighton Pride CIC will not be responsible in any way for any article, machinery or object of any kind traded at a Pride event.
  • The trader shall assume full responsibility including liability for all claims arising out of your pitch, handling or behavior and the conduct of the stand generally.
  • The trader shall indemnify Brighton Pride CIC against all claims, damages or expenses whatsoever in any way arising out of the presence of the trader or their exhibits on the event site. Acceptance of the foregoing provisions shall be a condition of entry.
  • Traders are advised to insure against fire not only as regards to their own property but also against any third party claims.
  • Traders are responsible for the actions and behaviour of their staff. Should the organisers deem any trader’s staff’s behaviour as inappropriate, illegal, foul, criminally damaging property or being offensive, that person will be removed from site and your business may be prohibited from trading at Brighton Pride events in the future
  • Care should be taken not to cause any damage or changes to the site or to any of the fittings, equipment or any other property belonging to the site, to Brighton Pride or any of our contractors. You will be required to pay for any damage you cause, including accidental damage. This cost may include transportation and labour costs incurred.

DISCLAIMER OF LIABILITY

  • Under the requirements of the Reporting of Accident, Diseases and Dangerous Occurrences Regulation 1995 (RIDDOR) all accidents that are classified as major under these Regulations must be reported to the organisers and also to the appropriate statutory authority. All injuries that occur to traders, their staff or members of the public who visit stands, displays or any other facility, no matter how minor they may appear to be, must be reported to the Concession Manager in order that the incident can be recorded in the accident book.
  • The trader will indemnify Brighton Pride CIC for all claims arising out of the event and the traders show staff and invitees conduct at the Trade Stand generally and against all claims, demands, damages, proceedings, costs or expenses whatsoever in any way relating to or arising out of use of the Trade Stand by the trader.
  • All traders are bound by all UK laws

ALLOCATION OF SITES

  • The allocation of pitches and/or the positioning of stand space will be entirely at the discretion of the organisers, although every endeavor will be made to meet any reasonable request made by a trader regarding the position of their stand/space.
  • Boundaries of sites will be marked and in no circumstance will traders be allowed to occupy a larger space than that allocated to them.
  • Brighton Pride CIC will not be held responsible for damage caused to stands by a third party during the event period and will not undertake to make good such damage.

MISCELLANEOUS

No overnight sleeping in the Market area, camping is available at our dedicated off site campsite offered at a discounted rate but must be pre-booked.

Traders are not allowed to bring animals or pets onto site. Any animals or pets found will need to be removed at the owner’s expense.