Festival

Festival tickets are valid for the Pride Festival on Saturday 4th August 2018 on Preston Park.
Tickets are also available for the new LoveBN1 Fest on Sunday 5th August 2018 on Preston Park.
Standard Pride Village Party wrist bands will also be available in advance on-line and at local outlets nearer the event.

First Release Super Early Bird (£12.50), Early Bird (£17.50) and Standard (£21.00) ticket prices have been frozen for the 5th year running
£2 booking /admin fees applies/whilst stocks last. Then £25.00/ £27.50 /£30.00 / £37.50. More on the gate if available
All Pre Release tickets are limited to 2 per person to allow more people to benefit from the more affordable tickets and prevent bulk buying and selling-on (touting).

This year etickets booked thru Pride Ticket Shops will carry the name of the person making the booking. They must be present to exchange the etickets for wristbands and may need to present the card they used to make the purchase.

• We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.
• 
Customers email address will be subscribed to the Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.
• Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not accept liability for any tickets refunds.
All sales are final. Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism, in which event you will be offered tickets at any rescheduled event (subject to availability) up to the face value of the Ticket or, if you are unable to attend the rescheduled Festival or the Festival is not rescheduled, a full refund.
• Individual venues inside the Pride Village Party zone may require separate tickets for venue or club entry.

A minimum of £1 of each ticket purchased is donated to the Brighton & Hove Rainbow Fund with grants going the local LGBT+ groups and organisations.

Booking Fees
Booking fee of £2 per festival ticket & £1 for Village party & other event tickets.
If you choose the delivery option an addition charge of £4.95 per order (Registered Post) plus £1.50 admin per wrist band will be added

VIP TICKETS
If you are interested in VIP tickets for 2018, please see VIP tickets

PRESTON PARK OPENING TIMES:
Saturday 4th August, Pride Festival: 12.00pm – 10.00pm. Last entry 8.30pm
Sunday 5th August, LoveBN1 Fest: 2.00pm – 10.00pm. Last entry 9.00pm

PEAK ENTRY TIMES: Peak entry times are between 1pm and 3pm.
During peak times (when the Parade arrives) extra gates lines will be open.
Patrons with bags will be required to go to the bag search lines. You may wish to avoid bringing bags as this should speed up entry.

E TICKETS
Pride Festival tickets are not valid for the Pride Village Party but you may purchase a discounted PVP weekend ticket at the same time as your Festival ticket and collect your wristband at Preston Park or the city-centre Pride Box Office.

DESIGNATED GATES:
Saturday 4th August, Pride Festival: Please go to your designated gates (indicated on your e ticket) and your e- ticket will be scanned.
Sunday 5th August, LoveBN1 Fest: Entry will be via the main gate with a valid wristband
Please note all tickets will be scanned at Pride 2018 and anyone found producing duplicate tickets will be refused entry. Duplicate or copied tickets will make your ticket invalid and it is the sole responsibility of the customers to ensure etickets are kept safe and are not copied. We are unable to offer any refunds should copied eticket be used invalidate your etickets.

ACCESSIBILITY AT PRIDE
for access information, please click here

PAPER TICKETS:
Paper tickets will be available from Brighton outlets: Legends, Sussex Beacon Shop, Nice & Naughty and Prowler Brighton.
Please go to the gate indicated on the paper ticket.
• Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not accept liability for any tickets refunds.
• Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism , in which event you will be offered Tickets at any rescheduled event (subject to availability) up to the face value of the Ticket or, if you are unable to attend the rescheduled Festival or the Festival is not rescheduled, a full refund.

IMPORTANT FESTIVAL RULES:

Alcohol Policies

We operate a Challenge 25 policy at all our bars. Even if you have an adult wristband please don’t be offended if you are asked for ID.

Bag Policies

Bags up to A4 paper size (20cm wide x 30cm high x 20cm deep) are allowed into the event sites.

You will be refused entry if you bring a large bag.

We do not have storage for bags on site.

Brighton Pride operate a bag search policy. You may also be searched using a pat down method or a security wand.

Code of Conduct

We expect everyone attending Brighton & Hove Pride to behave in a manner consistent with the celebration of Brighton & Hove Pride and the positive value of diversity and identity in the LGBT+ communities.

Any offensive behaviour including homophobia, transphobia, racism or sexism will not be tolerated.

All staff, security personnel, medical teams, Police, Fire and Ambulance should be treated with respect. Any incident of sexual harassment towards anyone working on the event may be reported to the Police and dealt with accordingly.

Please comply with requests/ directions from staff regarding event operations.

Complaints

If you have a complaint during the event please report it to a member of staff in the first instance. If your complaint requires further investigation please write to feedback@brighton-pride.org to be investigated and responded to appropriately.

Data Protection

We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.

Customers email addresses will be subscribed to the Brighton & Hove Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.

Drones

Drones/UAV’s (Unmanned Ariel Vehicles) are remote controlled aeroplanes, helicopters or other flying models often fitted with a camera. General use of drones and remote controlled flying models is not permitted on any event site (Preston Park, Old Steine, St James Street, Marine Parade and adjoining streets)

Only commercial drone activity is permitted and requires a 10 day notice period to assess and turn around applications. Applications can be made to press@brighton-pride.org and must conform to CAA standards for UAV flights together with the Air Navigation Order 2009.

Permitted and Prohibited Items

Permitted

  • Prescribed medication. If you need to take medication we strongly advise you contact Accessibility Matters to be issued with a pass that will indicate you are carrying medication. Full information can be found here
  • Small amounts of food for personal consumption only.
  • Re-usable drinks bottles
  • Pushchairs
  • Only fold up/ telescopic umbrellas allowed (no golfing umbrellas!)
  • Fold up chairs at the discretion of security
  • Cameras with three-inch lenses or shorter

Prohibited items

  • Controlled substances
  • Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.
  • No dangerous or hazardous items. Anyone found with a weapon will be detained and reported to the Police.
  • No glass permitted onto any of the Brighton & Hove Pride event sites. This excludes perfume bottles. We recommend not to bring large, expensive bottles with you.
  • No liquids except water allowed – this may be tested upon entry
  • Aerosols or gels in containers are allowed – these may be tested by security upon entry-
  • No alcohol of any kind to be brought onto the sites.
  • No Dogs (except Assistance Dogs) permitted on the Park Festival or Pleasure Gardens site. Dogs on leads are allowed into the Village Party.
  • No Disposable BBQs, Green Heat Base Camp Cooker, Solid Fuel Stoves, Firelighters / Firelighter Stoves, Methylated / “Trangia” Spirit Stoves
  • No large rucksacks or suitcases. We define a large rucksack as over A4 size.
  • No flares or pyrotechnics
  • No Chinese Lanterns
  • No flagpoles
  • No large flags
  • No flyers for distribution
  • No inflatables
  • No large umbrellas
  • No posters, signs or banners that could be deemed offensive
  • No Air horns / Megaphones
  • No goods for unauthorised trading / with unauthorised Pride Festival logos
  • No Portable laser equipment and pens
  • No unofficial tabards and reflective jackets
  • No hampers. No food for sale.

PRESTON PARK ONLY

  • No alcohol permitted in the family and wellbeing area.
  • Children 10 years and under are free (but will still require a ticket) and must enter via Gate A with their parent/carer. They must be accompanied by a responsible adult at all times this person must be over 21.
  • A ticket can be purchased for 11-18 years (Youth Ticket) via the Family Shop only. They must be accompanied by a responsible adult at all times this person must be over 21.
  • All dance tents are over 18’s only.
  • No re-admission except at the discretion of event organisers for special circumstances only. This will be through Gate F. You will be searched on re-entry.
  • Bicycles, skateboards and scooters are not allowed into the park. Disability vehicles are allowed but we recommend that you contact Accessibility Matters.

All Confiscations will be non returnable

Photography Policy

There is no unauthorised filming, photography or recording permitted at the event. Please do not bring professional equipment to the event as it will be refused entry. A person may be denied entry to, or removed from the event sites if they are found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if they take any photograph, make a film, sound recording or broadcast of anything for commercial gain.

Brighton & Hove Pride official photographers and film crews are in attendance on the event sites and attendees give permission for photographic material to be used for Brighton & Hove Pride promotional purposes. There will also be representatives of the LGBT+ and mainstream media outlets in attendance documenting the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear to them if you are approached.

Security

Brighton & Hove Pride has an extensive security plan for all event sites. This is signed off by the Brighton & Hove Multi Agency Group.

Ticketing Policy

All person 2 years or older must have a wristband for admittance to the Park Festival and Pride Village Party.

By purchasing a ticket

  1. You confirm that you are 18 or over.
  2. You agree to comply with and enforce all applicable laws and regulations in connection with the event.

Tickets cannot be exchanged or refunded after purchase unless the entire event is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism, in which event you will be offered tickets at any rescheduled event (subject to availability) up to the face value of the ticket or, if you are unable to attend the rescheduled event or the event is not rescheduled, a full refund will be issued.

Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not issue refunds except in circumstances outlined above.

Please note

Our security measures are under constant review, and may need to change at short notice. Please check back for up-to-date information.

Management reserve the right to refuse admission.

By attending the Event, you give your express consent to your actual or simulated likeness being included within any film, photograph, audio and/or audio-visual recording to be exploited in any and all media for any purpose at any time throughout the world, the copyright to which shall be owned by the Promoter or its contractors without payment or compensation.

Thank you for your understanding and co-operation.

Pride Village Party

THIS INFORMATION WILL UPDATED /AMENEDED AS PLANNING PROCEEDS.
Pride Village Party (PVP) wristbands are not yet available online and will be available from supporting venues and businesses in July.
All etickets will need to be exchanged for a Wristband at the Pride Box Office in the city centre from 30th July 2018.
• Etickets must be exchanged for PVP wristbands at the Pride Box Office in the city centre.
• Wristbands should only be purchased by over 18’s and ID will be required when etickets are exchanged.
• Any sexual misconduct on any persons will be treated as sexual assault and dealt with accordingly by the Police.
• Village Party wristbands do not allow entry into venue club nights.

Please note there may times that entry to PVP will be restricted on the guidance of the Police or the PVP Safety officer. During this time your wristband may not guarantee entry. There will not be refunds for unused wristbands.

pride-respect

Brighton Pride promotes tolerance and acceptance of all our diverse communities. Harassment, discrimination or inappropriate behaviour towards other Pride festival goers or Pride festival staff of any kind will not be tolerated and you will be evicted from the site.

Please drink responsibly, no one wants to look a mess !
As you enter and leave Pride Areas PLEASE RESPECT the residents as we celebrate Pride on their doorstep. Let’s all help make Brighton and Hove Pride the UK’s proudest Pride celebration.

Please take a moment to remember all the communities around the World who don’t have their Freedom to Live !

Campsite

1               CONTRACT

  • These terms and conditions (the “Terms”) and our price list set out the entire agreement between you and Brighton Pride CIC (“we” “us” or “our”) for the supply of our services to you. Only these terms shall apply to our contract with you.
  • Please check that the details in these terms and conditions and your Booking request are complete and accurate before you submit your Booking Request.
  • By submitting a Booking Request you are deemed to have accepted these terms.
  • We reserve the right to change these Terms at any time and any such changes will take effect immediately when posted on the Website, in the brochure, at the Sitescampsite, or otherwise brought to your attention.
  • In addition to these Terms, you must comply with the Campsite Rules that are posted at our campsite and also available below under Rules.

 

2               MAKING A BOOKING

2.1           You can only book online.

2.2           Bookings are not transferable to another party.

2.3          When making a booking you agree that you or at least one member of your party is twenty-one (21) years or over, you have the authority of all persons in your party to book on their behalf, you accept these Terms & Conditions and you agree to be responsible for any loss or damage caused by any member of your party.

 

3               RULES

You, together with all members of your camping party, are required to comply with the following rules:

  1. We reserve the right of admission.  We only accept responsible campers that are considerate to fellow campers and respectful of the environment.
  2. Only people who have pre-booked are allowed to stay on site. However there may be some spaces available at the weekend and these can be booked at the Campsite Reception; check the website for availability
  3. Check in is from 12:00 Friday 4th August 2018. Checkout is no later than 09:00 Monday 7th
  4. Tents to be set-up in designated camping areas.
  5. Campervans will be set up in allocated areas only.
  6. Sleeping in cars or vans is not permitted.
  7. No vehicles are allowed near the tents
  8. Tents MUST be set up at least 1m apart from other tents
  9. There will be a designated minimum 5m emergency access route way throughdown the middle of the campsite. Staff will enforce this and will move your tent if you set-up in the wrong place.
  10. No disposable barbeques or campfires are allowed in the campsite (under Council regulations)
  11. No unsupervised youths young people below the age of 21.
  12. No Dogs are allowed at the campsite
  13. Disorderly and abusive behaviour will not be tolerated. We reserve the right to ask you to leave should this occur.
  14. Follow instructions from Management and Security/ stewarding staff
  15. We cannot accept responsibility for your possessions or any personal injury sustained while camping.
  16. Check in is from 12:00 Friday 3rd August 2018. Checkout is no later than 09:00 Monday 6th
  17. No pitches are reserved and all are allocated on a first come, first serve basis. If you make a Group booking and want to pitch with your friends you need to arrive at the same time.
  18. You are liable at all times for any activities undertaken at the campsite.
  19. Love the campsite, leave no trace

 

WHAT YOU CAN AND CAN’T BRING INTO THE CAMPSITES

There will be no receipts issued for any confiscated/surrendered items. You may be searched at the entrances and upon exit from the campsite site.

Item Bring Into The Campsite
Aerosols over 250ml x
Air horns / Megaphones x
Alcohol for personal consumption (no glass bottles)

18+ only

Alcohol for sale x
Only small gas canisters (up to 500g are allowed)
No Disposable BBQs, Green Heat Base Camp Cooker, Solid Fuel Stoves,

Firelighters / Firelighter Stoves, Methylated / “Trangia” Spirit Stoves

x
No nitrous oxide
Any goods for unauthorised trading / with unauthorised Pride Festival logos x
Any items which may reasonably be considered for use as a weapon x
No Chinese lanterns x
Cigarettes for personal use
Cigarettes for sale x
No fires allowed at any time x
Fireworks / Flares x
Fitted gas canisters/cylinders in campervans
Generators x
Anyone found with controlled substances will be refused entry to all of the Brighton & Hove Pride event sites and reported to the Police.

Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.

x
No dangerous or hazardous items. Anyone found with a weapon will be detained and reported to the Police.
No Dogs (except Assistance Dogs) permitted on the campsite
No flagpoles
No large flags
No flyers for distribution
No inflatables
No posters, signs or banners that could be deemed offensive
Bicycles, skateboards and scooters are not allowed
No Petrol Burners x
Portable laser equipment and pens x
Plastic water/soft drinks bottles and food for personal consumption.
Sound systems x
Unofficial tabards and reflective jackets x

 

4               PRICES

4.1           The prices are based on a daily rate unless otherwise stated. Prices include VAT at the current prevailing rate.

4.2           Whilst we will make every effort to ensure that our prices remain unchanged, they may be amended at any time.

4.3           Prices do not include any additional services, features and facilities unless expressly stated.

4.4           Promotions, deals or discounted offers are subject to availability and cannot be used in conjunction with any other offer or discount and may be withdrawn at any time. Retrospective refunds are not permitted against any offer or promotion advertised after such time a booking is made.

 

5               PAYMENT

5.1           Payment for bookings can be made by Credit, Debit Card or Paypal. Unfortunately we cannot accept payment by cheque.

5.2           All payments at Campsite Reception can be Credit, Debit Card or cash.

 

6               CANCELLATION AND CHANGES TO YOUR BOOKING

6.1           If you want to amend your booking, you must notify us as soon as possible. Subject to availability and the conditions in 6.2 to 6.4, amendments to your booking can be made.

6.2          No revisions to bookings any later than 14 days before the event. Any additions to bookings can be made in person at the Campsite Reception.

6.3          We do not issue refunds unless the whole of Brighton & Hove Pride is cancelled due to extreme weather or terrorism.

6.4           You must pay any outstanding balance on your booking and any additional fees before pitching.

 

7               LIABILITY

Please read this section as it is important that you understand what you are agreeing to

7.1           Nothing in this section limits or attempts to limit our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or attempt to exclude our liability.

7.2           If we fail to comply with these Terms and Conditions we are responsible for loss or damage you suffer that is a direct and foreseeable result of our failure or our negligence.  We shall not be responsible for any losses that you suffer that are indirect or not foreseeable, including, but not limited to, loss of income or revenue, loss of business and loss of anticipated savings.

7.3           As our Site is located in a rural environment, we do not accept responsibility for any damage, injury or inconvenience caused by plants, trees, insects or wildlife.

7.4           We do not accept responsibility for anything that adversely affects your stay that is outside of our control.

7.5           These Terms and Conditions are governed by the laws of England and Wales.

Photography Policy

A person may be denied entry to, or removed from the event sites if they are found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if they take any photograph, make a film, sound recording or broadcast of anything for commercial gain.

Brighton & Hove Pride official photographers and film crews are in attendance on the event sites and attendees give permission for photographic material to be used for Brighton & Hove Pride promotional purposes. There will also be representatives of the LGBT+ and mainstream media outlets in attendance documenting the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear to them if you are approached.

Parade

Table of Contents

Parade Entry Terms & Conditions…………………………………………………………………………… 1

Documents to submit……………………………………………………………………………………………… 3

Conduct……………………………………………………………………………………………………………….. 4

Pre-parade Requirements……………………………………………………………………………………….. 4

Litter & clean-up……………………………………………………………………………………………………. 4

Safety…………………………………………………………………………………………………………………… 4

Entry refunds…………………………………………………………………………………………………………. 5

Standards for Corporates Engaging in Pride via Parade Entries and / or Sponsorship…… 5

Parade Entries………………………………………………………………………………………………………. 5

Campaign Rights……………………………………………………………………………………………………. 6

Social Media & Consumer Facing Messaging………………………………………………………………. 6

Products or Services, Advertisements or Sampling………………………………………………………. 6

Sponsorship………………………………………………………………………………………………………….. 6

Parade Terms and Conditions………………………………………………………………………………… 7

Online Application Information………………………………………………………………………………… 7

Financial & Contractual Requirements……………………………………………………………………. 12

Liability Release………………………………………………………………………………………………….. 12

 

 

In 2018 we are using electronic forms for you to submit your documentation.

Documents to submit

The Documents you will need to submit are:

  • A copy of your Risk Assessments for your entry in this year’s parade
  • A copy of your Public Liability Insurance Certificate
  • A copy of your Equality Policy/statement to show your organization is non- discriminatory and open to all members of the community where possible
  • A copy of the motor insurance (if you have a vehicle/s as part of your parade entry)
  • Vehicle/s registration number (if vehicle entry)
  • A copy of the drivers driving license and copy of ID for any persons sitting in the vehicle with the driver during the parade. (if vehicle entry)
  • A signed acknowledgement form that you have read the Technical & Creative Briefing Documents
  • You will be required to watch the parade briefing presentation and answer a short questionnaire about the briefing.

IMPORTANT – Please note: Failure to submit appropriate evidence before the deadline requested will mean your organisation will NOT be able to participate in the Brighton Pride LGBT+ Community Parade. All evidence is required by the 15th June 2018 without which we cannot continue your registration. You will NOT be allowed to enter the parade and a refund will not be issued if we do not receive your documents by this date.

Please note the following conditions of entry which are binding on all your participants. Most are self-explanatory and all are born out of necessity, please contact the Brighton &Hove Pride office with any queries you may have parade@brighton-pride.org

Parade Entry Terms & Conditions

Conduct

  • Whilst we recognise that Pride was born out of protest and encourage political participation, parade entries will be disallowed or removed if they denigrate the work of Brighton & Hove Pride or other charities, community groups and businesses, participating in the parade.
  • No nudity will be permitted, nor flashing or exposure of areas of the body which are covered when out and about in public
  • No alcohol or drugs to be consumed whilst participating in the parade. No alcohol should be carried in or on any float, or by walking participants. No participant should be under the influence of alcohol or any controlled substance.
  • Nothing is to be thrown from a vehicle or walking group into the crowds at any time.
  • You must keep your parade entry moving as per the guidance from your parade supervisor
  • Participants that break any of the conditions above may be asked to leave the parade at any time.

Pre-parade Requirements

  • You agree to share the briefing video with all your safety stewards prior to the parade.
  • You agree to provide all the requested documents from the Application Support Form by the deadline set by Brighton & Hove Pride .

Litter & clean-up

  • Please do not create litter during the parade. Please keep your rubbish with you and dispose appropriately at the conclusion of the parade.

Safety

Mounting and dismounting from a moving float:

  • Mounting and dismounting from a float is not permitted except in an emergency.
  • Speed:
  • Floats incuding non motorized units must be capable of maintaining a minimum speed of 5 miles per hour

Entry refunds

  • Entry fee’s cannot be exchanged or refunded  unless the Parade is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism , should this occur all parade entries will be offered a full refund.

PLEASE NOTE THAT YOUR PLACE IN THE PARADE IS NOT GUARANTEED UNTIL YOU HAVE MADE THE FULL PAYMENT. THE PAYMENT DEADLINE FOR EARLY BIRD ENTRIES IS FEBRUARY 28TH (IF YOU MISS THIS DEADLINE THEN YOUR ENTRY WILL REVERT TO FULL PRICE ENTRY) APPLICATIONS MADE FROM 1st MARCH : THE PAYMENT DEADLINE WILL BE 10TH JUNE. SHOULD FULL PAYMENT NOT BE MADE BY THE DEADLINE THEN YOU WILL LOSE YOUR PLACE IN THE PARADE. Please remember that there are not refunds for missing payment deadlines and no ability to renegotiate a new deadline payment.

  • You must abide by Brighton & Hove Pride’s payment terms which are 28 days from the date of issue or the deadline date whichever is sooner.

Standards for Corporates Engaging in Pride via Parade Entries and / or Sponsorship

Parade Entries

Brighton & Hove Pride is thankful to parade entries from corporate organisations and consumer brands. Without their support many community pride entries would not be possible. However, to maintain the integrity of the community parade it is important that these types of entries support and celebrates the rights, achievements, culture, and aspirations of those belonging to the LGBT+ community. Entries for the parade must not be discriminatory, homophobic, racist or sexist by any means.

Floats, banners, t-shirts, flags or any form of messaging in the parade entry MUST include specific messages of support for the LGBT+ community or their rights. Consumer promotions, offers, generic branding, straplines, marketing messages on their own as part of a parade entry are not permitted.

Messages should show what the sponsor / parade entry believes or wants to stand for.

If you believe in your LGBT+ employees, in diversity, these can all be expressed in signage. There is no specific form for the wording of your Supporter’s message, although the message will need to be approved by Brighton Pride CIC before your entry is confirmed. It should mean something to you, be real and be relevant to the LGBT community and reflect your support for inclusion and diversity and ideally align with the message of your entry. Remember, the important thing is your demonstration of support for your LGBT employees or community and not the brand.

Campaign Rights

Corporate and consumer brands that book parade floats or parade entries must be careful to ensure that they do not run promotional campaigns either national or locally on the back of parade entries. Each individual Pride organisation will have their own rules and rights inclusions with parade entries but these will most likely NOT include promotional rights.

Social Media & Consumer Facing Messaging

Brands must be careful to ensure any communications around parade entries clearly state how they are involved with individual organisations e.g. booking a parade entry with one Pride organisation does not include rights to create social media campaigns. Social media messaging and consumer facing messaging must be clear about what the brand is specifically supporting.

Products or Services, Advertisements or Sampling

To maintain the integrity of the Parade, no product advertising is permitted unless you are an official sponsor of the relevant Pride Organisation.

Businesses and organisations can stand up and say who they support but not advertise specific products or campaigns. This includes bar nights, parties, special events, organisational campaigns and political messages.

Promotions and distributions of product sampling and/or services are not permitted. Ineligible activations include (but are not limited to):

  • Handing out products, samples, and leaflets
  • Use of digital screens, SMS competitions, digital and social media platforms to broadcast, promote messages or engage in commercial transactions
  • Filming of your float and the parade for immediate and/or later broadcast across all forms of media, including online communications such as social media without disclosure on your Application forms and approval from the Pride Organisation
  • Communication in any form of special offers or competition

Sponsorship

Whilst Sponsorship packages generally include more rights for brands and corporates around promotions once again brands must be clear in their support for individual events rather than sponsoring Pride as a national event. Promotional messages must also once again celebrate the rights, achievements, culture, and aspirations of those belonging to the LGBT community

Parade Terms and Conditions

Online Application Information

Brighton & Hove Pride retains the right to refuse any application without liability. Brighton & Hove Pride retains the right to cancel the Brighton & Hove Pride Festival or any Pride events at any time, in part or in full, without liability. The act of receiving an online application shall not be deemed to impart or imply any obligation for Brighton & Hove Pride to accept any bid or application. Applications will be considered incomplete and will not be placed on hold until full payment has been made. Once your application has been accepted and processed no refunds will be issued. Entries are non-transferrable. Application close date is firm and non negotiable .

In order to participate in the 2018 Pride Parade, all organizations, affiliates, and individuals must:

  • Support the mission, vision, and values of Brighton Pride (APPENDIX A)
  • Return all essential documents to the online portal
  • Watch the parade briefing video
  • Abide by the Rules of Parade Entry and all Terms and Conditions
  • Acknowledge that a failure to honour the Parade or comply with
Brighton & Hove Pride rules could result in penalties, including a person or group’s exclusion from this or future Parades.
  • All applicants must meet category eligibility requirements as outlined in the online application. If requested by Brighton & Hove Pride, applicants must provide proof that they qualify for the category applied for. Should there be a dispute, Brighton & Hove Pride reserves the right to decline an application on the grounds of ineligibility or offer the Parade Applicant an opportunity to re-apply under the appropriate category along with payment of the appropriate fees.

Parade participants and organisations who breach any of the terms and conditions may be banned from participating in future Brighton & Hove Pride Events.

Please note that the Parade is a rain or shine event. Brighton & Hove Pride does not assume any liability for bad or inclement weather or other factors outside of our control. For further 2018 information visit our web site at www.brighton-pride.org

All applicants participating in the 2018 Parade are required to thoroughly read and agree to all of the following.

By completing the application and affixing a signature thereto, the Applicant agrees to abide by the Terms and Conditions listed below:

WHEREAS

On behalf of and with authority of the organization/ business/ individual making the application:

1) The Applicant confirms that they are 18 or over and have the authority to assume full responsibility for the behaviour of all persons participating in the parade group falling under this application. The Applicant further agrees to comply by and enforce all applicable laws and regulations in connection with the event.

2) The Applicant operates in a manner consistent with the celebration of Pride and the positive value of diversity and identity in the LGBT communities.

3) The Applicant hereby declares that policies upholding equality of opportunity and non-discrimination have been adopted, by which discrimination on the grounds of Race, Colour, Creed, National Origin, Religious or Political affiliation, Sex, Age, Personal or Family Relationships, Disabilities, HIV/AIDS, Income Restrictions, Union Affiliation, Sexual Orientation, Gender Identity and Expression is prohibited by the organization/business or individual.

4) The Applicant understands that alcoholic beverages and illegal drugs/ NPS are not permitted onsite or on the Parade route.

5) The Applicant specifically agrees that Brighton & Hove Pride assumes no responsibility for damages to persons or property however caused, as a result of or pertaining to the participation and/or activities of the organization/business or individual.

6) Messaging in the Parade:
a) The Applicant will not present any messages – verbal, written, in imagery or otherwise – that promotes or condones violence or the incitement of hatred.

b) The Applicant will respect the right of all members and supporters of our communities to participate in Pride 2018.

c) The Applicant agrees that all messages delivered during the participation in the Parade will remain non-violent and in accordance with the guidelines above.

d) The Applicant will tailor their messaging to be in accordance with the theme of the Pride 2018 festival

e) No commercial messages or advertising will be permitted, and no branding or messaging from third-party companies will be permitted on any floats.

f) No commercial or brand promotions on social media or other platforms are permitted unless as part of an official sponsorship or agreed partnerships.

g) Your Parade Entry does NOT make you a Pride Partner or Sponsor and you may not promote advertise or imply that you are. If you wish to become a Partner please contact sponsors@brighton-pride.org

h) You are prohibited from advertising or promoting any other group, company, business, organization or product on your float, costumes, banners or vehicles without prior approval from Brighton & Hove Pride CIC.

i) Consumer facing promotions around parade entries are not permitted. Rights can be purchased as part of sponsorship packages. Contact sponsors@brighton-pride.org for more details.

j) Distribution of gifts, goods, flyers, printed material and or any promotional goods is prohibited along the Parade route without prior approval from Brighton & Hove Pride and agreement from Brighton & Hove City Council.

7) Floats and vehicles in the Parade:

a) The Applicant agrees to build their float and or vehicle to the specifications detailed in the Technical Brief.

b) The Applicant understands that the driver of any vehicle participating in the Parade must possess a valid Driver’s license in the class appropriate to the vehicle, and appropriate insurance available for presentation at all times on the day of the Parade. The Applicant understands that any driver who is unable to produce a valid license or insurance in advance or on the day will be removed from the Parade. Anyone sitting with the driver in the vehicle must also provide ID. These documents will be checked prior to the event. If the Driver of the vehicle does not match the ID that has been previously been submitted to Brighton & Hove Pride CIC then the driver will be removed from the vehicle and may be detained by the Police for questioning.

c) Any drivers found to be intoxicated or with controlled substances or alcohol on their person or in their vehicles will be removed from the Parade.

d) The Applicant agrees that all drivers of motorcycles, or any other vehicle that requires protective clothing must wear the appropriate riding gear, including helmets, while riding their motorcycles.

e) The applicant will comply with the rules and regulations of the parade assembly area and acknowledges that the assembly area is not a building area. Floats are to arrive ready-made with only final touches being applied on arrival.

f) The applicant acknowledges and is responsible for ensuring that all floats have a dry powder chemical extinguisher and a basic first aid kit on board.

g) The applicant acknowledges that at the end of the parade floats will be allowed to stop for 5 minutes to allow participants to disembark before being directed away from the Parade finish area to de-rig in an area off site. Road ready vehicles are vehicles deemed to be safe on public roads in accordance with the Highway Traffic Act.

h) Each Parade applicant must have Public Liability Insurance (minimum £1 million). A copy certificate from your insurer and all other appropriate documents must be provided by the deadline 15 June 2018

i) Float building materials & decorations:

  • All construction and decorative material must be manufactured or treated so as to be effectively flame retardant. Please avoid paper construction as, even when sprayed with flame retardant solution, this is not always 100% effective.
  • Float building materials must not be near or part of the exhaust fumes outlet.
  • No sharp or unfinished edges should be exposed.
  • No glass / crystals should be used.
  • No objects or literature of any kind shall be thrown from any float or distributed by any participant at any time.
  • Only diesel generators are permitted.

j) Vehicle & Safety Stewards

It is the responsibility of the float organiser to provide sufficient wheel stewards as follows –

  • Articulated lorry – Six, one at each corner and in between the traction unit and trailer.
  • Small lorry- Four, one at each corner
  • Delivery vans – Four, one at each corner.
  • Cars – Two, one at each front corner.

The wheel steward role is the sole responsibility of the of the designated safety stewards and these people CANNOT be swapped once the parade has started..

Driver’s vision: To comply with Highways Regulations floats shall be so designed as to avoid any obstruction to the driver’s field of vision both front and rear.

k) Vehicle maintenance:

Vehicles and trailers must be properly serviced. Vehicles being used as floats should be serviced for fuel, oil, water, tyres and battery prior to parade day. Evidence of this will be required during the pre-Parade safety checks. The Parade Manager or Safety Officer retain discretion to withdraw any unsafe vehicle.

l) Fire extinguishers and naked flames:

All vehicle entries must carry a minimum of 1 x fully charged (2 gallon/5 litre) extinguisher of an appropriate type suitable for the materials and equipment used in the construction of your dressed float. The extinguisher must be readily accessible on the vehicle and must be sealed, tagged, and dated within the previous 12-month period. Each participating organisation must ensure that a member of the group on the float is designated and trained to use the extinguisher if required.

m) Strictly No Naked Flames & Smoking

Naked flames and smoking is strictly prohibited on all floats.

n) First Aid:

Every vehicular float must carry a first aid kit.

o) Electrical systems & PA Systems

Electrical systems and wiring must be of a type approved for exterior use, should have sufficient capacity, be properly secured to prevent damage or accidents, all lead lerminals to be enclosed within approved waterproof devices or enclosures, and have appropriate circuit and earth leakage protection. Where batteries are used, they should be fixed securely, not above head height and be adequately protected from the weather and moisture. Each battery installation should also include a battery “Spill Kit”. All electrical equipment must be installed and certified by a competent and qualified person.

8) Walking Groups

a) Stewards for Walking Groups:

1 x steward per 15 x participants (or part thereof). Stewards are to ensure that the group moves as a cohesive unit and will act as the groups safety monitor.

 

9) Consequences

The Applicant understands and agrees that any breach of contract may result in one or more of the following consequences:

a) Refusal of permission to participate in the Parade

b) Removal from participation during the Parade

c) Legal action with respect to Breach of Contract and/or Trespassing

d) Exclusion from participation in future Parades

e) Application of criminal charges

f) Legal action to recover monetary costs related to actions by the participants, including damage to property, court fines and fees resulting from lawsuits or charges against Brighton & Hove Pride CIC

Financial & Contractual Requirements

All fees are payable online by PAYPAL or BACS ONLY; cash will not be accepted. Applications will not be processed if payment is incomplete by the set deadline date.

Liability Release

In consideration of the acceptance of this application and permission to participate in the Pride Parade, I, for myself, my heirs, executors, administrators, successors and assigns hereby release, waive and
forever discharge Brighton Pride staff, board, volunteers, and suppliers and all other associations, sanctioning bodies and sponsoring companies, and all their respective agents, officials, servants, contractors, representatives, volunteers, staff, elected and appointed officials, successors and assigns OF AND FROM ALL claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWSOEVER CAUSED, arising or to arise by reason of my participation in the said event, whether as an exhibitor, spectator, participant, competitor or otherwise, whether prior to, during or subsequent to the event, AND NOTHWITHSTANDING that the same may have been contributed to, or occasioned by the negligence of any of the aforesaid.

I FURTHER HEREBY UNDERTAKE to HOLD AND SAVE HARMLESS and AGREE TO INDEMNIFY all of the aforesaid from against any all liability incurred by any or all of them as a result of, or in any way connected with my participation in the said event. BY SUBMITTING THIS ENTRY, I ACKNOWLEDGE HAVING READ, UNDERSTOOD AND AGREED TO THE ABOVE WAIVER, RELEASE AND INDEMNITY.

I have READ, UNDERSTOOD and AGREE TO all the terms and conditions of this application and all the terms and conditions contained herein.

Markets

BRIGHTON PRIDE CIC GENERAL TERMS AND CONDITIONS 2017

ALL STALL HOLDERS WILL BE REQUIRED TO SIGN AND RETURN A COPY OF THE GENERAL TERMS & CONDITIONS TO THE CONCESSIONS OFFICE AS PART OF YOUR REGISTRATION

Trading at the Pride Festival is Sat 4th August 2018 only.

Below are the operational procedures for concessionaires, all traders need to be aware of how Brighton Pride CIC operates i.e. flow of paperwork, documentation required, payments etc. Before we provide you with a contract we would like to know that you fully understand what to expect.
REGISTRATION
Before you gain access to Brighton Pride you are required to submit a Registration Form along with requested documentation.
The registration will not be accepted as a part registration, ALL documentation is required to be submitted at the same time.
Once the Concessions Office receives your completed registration, your details will be entered onto the Brighton Pride CIC Database.
APPLICATION FORMS
All applications will be processed based on the information you have supplied on the form; any areas on the form left blank WILL delay your application. All applications will be Accepted or Declined and you will receive notification.
CONTRACTS (OFFER TO TRADE)
Once an application form has been accepted an ‘Offer to Trade/Contract’ will be sent to you. Upon receiving the Offer to Trade you are still NOT confirmed onto the event. Upon receiving the Offer to Trade please read very carefully as all information relating to your offer will be on this form. Any changes / amendments should be made in writing to the office, then relevant changes can be made and a new contract issued. Any amendments/changes are still required to be completed by deadline date.
PAYMENTS
Payments must be made in full during the online application process.
CHANGES TO APPLICATIONS/CIRCUMSTANCES
Once an Application has been accepted, any changes i.e. size of pitch, power requirements, vehicles, and products to be sold etc. need to be submitted in writing at least 3 weeks (21days) before the event.
Any changes NOT made in writing will not be accepted. Contract changes may incur extra costs that will be charged accordingly.
All changes that are made in writing will be acknowledged with written confirmation by Brighton Pride CIC Concessions Manager.
EVENT INFO / SPECIFICATIONS
Once you are confirmed onto an Event and all monies have been received and cleared, Brighton Pride CIC will provide you with all necessary information relating to the event. An Event Specification will be issued which explains ALL details and Do’s and Don’ts for the event. Ensure you read this information as it does differ from event to event. It is your responsibility to read through the Event Specification and comply with the event site rules and regulations. Anyone found disregarding the event site rules and regulations with be held accountable, resulting in possible closure and site eviction.
INSURANCES
All traders must adhere to current trading legislation, and hold full Employee and Third party liability insurance (NMFT, MOCA or equivalent). Each Trader is responsible for providing their own Public Liability Indemnity. Employers’ liability and public liability insurance must be displayed in stalls at all times. Copies of all insurance MUST be sent to traders@brighton-pride.org . A contract will not be issued until all your paperwork has been received and checked by our team.
RISK ASSESSMENTS / HAZARD ANALYSIS
All traders are required by law to have Risk Assessments & Hazard Analysis in place. All Risk Assessments & Hazard Analysis are to be submitted with your registration to the Concessions office and copies MUST be available for inspection on site. Copies of all paperwork MUST be sent to traders@brighton-pride.org . A contract will not be issued until all your paperwork has been received and checked by our team.
SUB-CONTRACTING TO THIRD PARTIES
No traders are permitted to sub-contract any pitches to third parties or other contractors. The trader who applies for the event and which has been accepted will be the only trader permitted on site and allowed to trade. Any other traders other than the company accepted will be refused access to site, refused to trade and no refunds on concession given.
PRODUCTS / PRICES
Traders are only permitted to sell products that they specified on their application form (this must be accepted by Brighton Pride CIC).
All prices must be clearly displayed at all times on all stalls, like wise any traders found trading without clearly displaying a price list will be closed down – This is a condition of the event license and a condition of your contract.
Brighton Pride CIC may specify certain products to be sold on events i.e. Sponsors Products.
Trading Standards Service in support of Brighton Pride CIC will be present on events to police the pricing of products.
The following may NOT be sold:
Illegal Drugs
Legal highs of any kind or substances governed by the new Psychoactive Substances Bill
Jelly vodka shots
Cigarettes or Alcohol unless by prior arrangement and fully licensed.
Items relating to official festival merchandise, or acts appearing therein, unless by special arrangement
Hand held candles/ wax flares, or any kind of ‘Sky Lanterns’.
Offensive weapons or air horns.
Any branded clothing, footwear or sunglasses unless by prior arrangement due to sponsor commitments
Racist/ offensive material.
Any unauthorised CD’s, DVD’s etc.
Food or drink without caterers licence.
Traders must not sell any item purporting to be official or unofficial festival merchandise of any description, or in any regard to any of the artists appearing at the event
The Organiser reserves the right to require the Trader to remove any merchandise not specified on the stall space application form, or if the merchandise is deemed offensive or in conflict with the event sponsors. Unauthorised Pride logos on any goods – such as T-shirts, baseball caps and craft goods – and any bootleg goods – will be confiscated. This also goes for goods being offered that have a connection with any band/act appearing at the event.
EVENT PACK
You will be sent an Event Pack which will include:
a map with your location marked on it
your siting time and date
a copy of the site rules
contact details for the Concessions Team
SITING
Specification relevant to each event.
All siting times/dates must be adhered to, anyone not arriving within specified times/dates etc. may be refused access to site and no refunds given.
Brighton Pride CIC will not be responsible for contractor delays due to traffic, vehicle problems etc.
Once Siting commences each trader will be put in position in order by the arrangement of the Concessions Manager (not all traders will be sited immediately upon arrival to site) Siting could be delayed due to unforeseen venue circumstances i.e. bad weather etc.
Any Sites agreed by Brighton Pride CIC prior to an event may change due to Site changes etc., should these change Brighton Pride CIC will try to accommodate each trader accordingly.
VEHICLES – MOVEMENTS / CURFEWS
Do NOT use HAZARD LIGHTS when moving around site. Please use your indicators to inform people of vehicle movement.
All vehicles MUST abide by the site rules. Vehicle movement must not exceed 5mph.
No Motorcycles or quad bikes permitted on ANY site. Golf buggies are permitted with prior permission – see your Event Specification. (Adhere to site Regulations on driving; a full UK driving license is required to be held by all drivers)
Due to volume of public on events, there are strict vehicle curfews in place on site.
All vehicle curfew times will be in the Event Specifications. Any vehicles found moving while the curfew is in place will be removed from site and the vehicle pass will be confiscated.
All vehicles are brought to site at the owners risk and must be suitably insured.
RUBBISH
Traders are responsible for keeping 10m area both in front and behind their allocated trading space tidy and free of rubbish at all times.
All Rubbish must be put into appropriate skips or waste fluid containers, traders must leave their site as they found it. Traders leaving any rubbish, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of rubbish and may not be invited back to trade at future events.
A grading system is in operation to assess the area which has been left by traders.
POWER
Power will not supplied.
No form of generator must be used onsite.
The event takes place in daylight, you will not need power.
FIRE PRECAUTIONS
All Traders must carry a Fire Extinguisher which carries a certificate of service within the last twelve months. All materials used for building, decorating or covering stands must be of non-flammable material. Fires and barbecues are strictly forbidden.
SECURITY
Traders must co-operate with site Security at all times. Brighton Pride CIC reserves the right to exclude or remove from event any person.
NOISE
At most events reasonable music within the confines of stalls is allowed, excessive noise will result in your stall being shut down.
If you are unsure, check with the market manager.
UNDESIRABLE ACTIVITIES
If it appears to Brighton Pride CIC that the Trader may be engaged in activities deemed to be contrary to the best interests of the event or which appear to be in breach of the law, Brighton Pride CIC reserves the right, without any liability to the Trader, to require the vacation of the stall space and refuse the Trader the right to further participate at the event. Any trader found not complying with the terms of the site license or any of the terms stated in the contract will be closed down and/or removed from site and they shall not be entitled to any rebate
PASSES
Each stall will allocated a maximum of 4 passes for staff working the event. Additional passes must be purchased from Brighton Pride at a discounted rate of £9 +vat.
Passes are allocated upon arrival to site; you will need to provide the epass that was emailed to you
Accreditation – Traders will need to provide Staff Names, Number of Staff, Vehicle registrations and to complete Food Concessionaires so that passes can be issued
Checklist
All Passes must be worn correctly and clearly visible at all times.
Passes are non transferable
Any traders found selling staff passes will be immediately closed down, escorted off site and all passes will be removed
WATER
There will be specific designated standpipes for traders, of which the locations will be marked on the map. Ensure that no other standpipes / taps are used. Ensure you have adequate water barrels which are cleaned out daily.
Standpipes may be some distance from your pitch, a two wheel truck or similar may come in handy!
OFFICIAL ORGANISATIONS
Traders are required to co-operate fully with Site Management, Security, Emergency Services, Police and all official organisations on site such as Environmental Health, Fire Officers, HM Revenue & Customs Staff, Environment Agency, Immigration and Trading Standards Service etc.
HEALTH & SAFETY
All employers, whatever the size of the business, must:
  • make the workplace safe
  • prevent risks to health
  • ensure that plant and machinery is safe to use, and that safe working practices are set up and followed
  • make sure that all materials are handled, stored and used safely
  • provide adequate first aid facilities
  • ensure all staff have received adequate training for their role
  • tell staff about any potential hazards from the work they do, chemicals and other substances used by the firm, and give staff information, instructions, training and supervision as needed
  • set up emergency plans
  • make sure that ventilation, temperature, lighting, and toilet, washing and rest facilities all meet health, safety and welfare requirements
  • check that the right work equipment is provided and is properly used and regularly maintained
  • prevent or control exposure to substances that may damage the health of staff
  • take precautions against the risks caused by flammable or explosive hazards, electrical equipment, noise and radiation. Ensure you are well versed in the Noise at Work Act.
  • to avoid potentially dangerous work involving manual handling and if it can’t be avoided, take precautions
  • reduce the risk of injury
  • provide health supervision as needed
  • provide protective clothing or equipment free of charge if risks can’t be removed or adequately controlled by any other means
  • ensure that the right warning signs are provided and looked after
  • report certain accidents, injuries, diseases and dangerous occurrences to either the Health and Safety Executive (HSE) or the local authority, depending on the type of business
TRADING
NO REFUNDS will be given to traders as a result of adverse weather conditions, nor as a result of changes in performance programs, open timings or re-siting of acts to different stages/areas within the festival/event. In the unlikelihood of the event being cancelled no refund will be given on concession
Brighton Pride CIC cannot be held responsible for the level of trading during the event.